Company Overview
A well-established organisation within the escalator installation and maintenance sector, working alongside leading global manufacturers. The business provides comprehensive services including maintenance, servicing, and full installation projects for a wide range of high-profile clients, delivering efficient and reliable solutions.
Job Summary
We are seeking a highly organised and detail-oriented Administrator with strong Excel skills to support day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with data, reporting, and coordination tasks.
You will play a key role in ensuring accurate record-keeping, supporting project delivery, and maintaining efficient workflows across the team.
Key Responsibilities
Data Management
1. Input, update, and maintain data within Excel spreadsheets and internal systems
2. Track daily work progress and deadlines through organised systems
Reporting
3. Produce regular reports and data analysis, ensuring accuracy and clarity
4. Assist with preparing reports and presentations for meetings
Administrative Support
5. Provide day-to-day administrative support across the team
6. Update daily records of engineers' completed work
7. Schedule jobs and manage workloads
8. Maintain timesheets, calendars, and meeting coordination
9. Manage internal and external communications
Documentation
10. Maintain accurate records and organise documentation in line with company processes
11. Prepare and edit documents to a high standard
Team Collaboration
12. Work closely with internal teams and stakeholders to support operations
13. Assist with queries and provide real-time updates
14. Contribute ideas for improving processes and efficiency
Excel & Data Analysis
15. Use Excel functions such as VLOOKUP, pivot tables, and data validation
16. Support colleagues with Excel-related tasks where required
Compliance
17. Maintain associated documentation and protocols
Requirements
18. Minimum of 2 years' experience in an administrative role
19. Previous experience working with data, reporting, or scheduling is desirable
Technical Skills
20. Strong Microsoft Excel skills (intermediate to advanced)
21. Proficient in Microsoft Office (Word, Outlook, PowerPoint)
Skills & Attributes
22. Excellent attention to detail
23. Strong organisational and time-management skills
24. Effective communication skills, both written and verbal
25. Ability to work independently and as part of a team
26. Proactive approach with strong problem-solving ability
Additional Information
27. Candidates must be eligible to undergo relevant security checks as part of the role requirements
28. Adhere to security and compliance requirements, including completing necessary clearance checks
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.