Pay: PAYE £13.05 per hour
Working Pattern: 37 hours per week, Monday–Friday
Location: Community Health Business Centre, Ipswich, IP4 4ER
Working Arrangement: Hybrid working (Thursdays and Fridays mandatory office attendance)
Additional Requirements: Extra office attendance may be required during onboarding/training period
Duration: 6 months
Role Overview
This is a fast-paced, corporate-facing administrative role supporting internal teams across a large service (approximately 500 staff).
You will play a key role in ensuring smooth day-to-day operations by coordinating administrative processes, managing systems, and keeping workstreams organised, accurate, and on track.
Key Responsibilities
* Coordinate a wide range of administrative activities across multiple services
* Manage shared inboxes, respond to queries, and chase actions via phone and email
* Organise diaries, room bookings, and internal scheduling
* Support 29 Family Hubs with logistics including room setup, catering, and event planning
* Coordinate operational requirements such as PAT testing, vehicle checks, IT servicing, and general facilities tasks
* Process purchase orders, pay invoices, and maintain accurate records
* Produce basic reports and extract data from internal systems
* Use Microsoft Word, Excel, and Outlook daily to support service delivery
* Provide business support to both clinical and non-clinical teams
What We’re Looking For
* Strong background in administration or business support roles
* High proficiency in Microsoft Office (especially Word and Excel)
* Excellent organisational skills with the ability to manage multiple priorities in a busy environment
* Confident communicator, comfortable handling phone calls and chasing stakeholders
* Strong attention to detail and high levels of data accuracy
* Experience managing inboxes and coordinating workloads effectively
* Ability to work independently as well as part of a team
* Experience using SystmOne (desirable)
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