Academy Operations Coordinator (U15-B Team)
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Job Title: Academy Operations Coordinator (U15-B Team)
Department: Academy Operations
Reporting: Academy Operations Manager
Location: Training Ground – Jersey Road
Salary: Competitive
Brentford FC is a club that values its fans, community, and sustainability. We pride ourselves on our inclusive culture and commitment to development, inclusion, and innovative thinking.
We are a progressive, humble, and respectful club that works together as one team across the organisation. We believe a diverse workforce leads to better ideas, problem‑solving, and growth.
We play in a new stadium, just 15 minutes from Heathrow in vibrant west London.
We will never forget where we have come from, but we are excited about the future that lies ahead.
Inclusion Statement
Brentford FC values and is passionate about diversity and inclusivity. We encourage applications from qualified candidates, including those from under‑represented groups – such as ethnically diverse backgrounds, women, LGBTQ+ community members, and individuals with disabilities. If you require workplace accommodations (reasonable adjustments), please let us know at appropriate points in the hiring process.
Safeguarding Statement
Brentford FC is committed to equality, safeguarding, and the welfare of all children and adults at risk. Staff will undertake regular safeguarding training and uphold the club’s commitment to safeguarding vulnerable people, reporting concerns to the safeguarding team as required.
All applicants will be subject to background checks, including DBS checks, particularly if you have lived or worked outside the UK in the last 10 years. Please see DBS information.
Applications will not be considered unless the application form is completed in full. If shortlisted for a first‑stage interview, you will be asked to complete a Declaration of Offences Form.
The Role of Academy Operations Coordinator (U15‑B Team)
Main Accountabilities
* Scheduling, Administration & Communication: Create and process purchase orders and invoices for all travel and logistics suppliers, and track Academy Operations spending on trips, tours, and matchdays.
* Produce, monitor & update weekly, monthly & yearly schedules of the Academy programme.
* Chair & support meetings with coaching, recruitment, performance, sports science, medical, education, safeguarding & welfare teams to coordinate programme requirements with the schedule.
* Ensure schedules are communicated to staff, parents and players effectively via the appropriate channels.
* Monitor and support the updating of the Football Intelligence Platform (FIP), PMA, and any other records for compliance with Premier League, UEFA or other regulations.
* Contribute to the authoring, implementation and review of Academy policies.
Matchday Operations
* Collate matchday information for players, parents and staff and ensure effective communication via the relevant channels.
* Oversee all match preparations, including match officials, scouts, facilities, hospitality, transport, accommodation, food and accreditation.
* Prepare & distribute a welcome pack for opposition teams containing relevant match‑day information to be shared in advance.
* Attend Academy home games and provide opposition teams with relevant match‑day information upon arrival.
* Conduct reviews of matchdays, collecting feedback from stakeholders, maintain records, produce recommendations and implement improved processes.
Trips & Tours
* Plan Academy teams’ travel schedules in line with performance, welfare and safeguarding requirements.
* Coordinate logistics for off‑site training camps and tours, including security, safeguarding, health & safety and contingency plans.
* Ensure all trips comply with Premier League regulations and the club’s Safe Event Management Policy.
* Research and book travel, hotels, venues and suppliers, carrying out site visits where appropriate.
* Ensure effective communication of all travel and logistics timings and arrangements with staff, players, suppliers and opposition.
* Prepare information packs for players, staff and parents containing relevant tours/tournaments/camps information to be shared in advance.
* Travel with the squad for matches abroad, tours, tournaments and training camps as team coordinator.
* Conduct reviews of all trips and tours, collecting feedback, maintaining records and producing tour reports with recommendations.
General Club Accountabilities
* Share concerns with the Safeguarding Team through appropriate channels.
* Ensure compliance with club policies, health and safety and data regulations.
* Ensure compliance with legal, regulatory, ethical and social requirements.
* Ensure compliance with the safeguarding policy and processes.
* Ensure compliance with the Code of Conduct.
* Promote equity, diversity and inclusion in line with the EDI strategy.
* Build and maintain positive relationships internally and externally.
* Maintain confidentiality of club information.
* Maintain a flexible approach to work.
* Perform any other relevant tasks as directed by the line manager.
Key Internal Relationships
* Academy Players & Parents
* All Academy Departments
* Training Ground Operations Department
Person Specification – Essential Characteristics
* Excellent age‑appropriate communication and interpersonal skills.
* Strong organisational skills and attention to detail.
* Calm under pressure and adaptable to changing situations.
* Professional mindset and sound judgement, liaising with a range of people including young children, parents and professional footballers.
* Driven and motivated to set high standards and achieve company objectives.
* Able to take initiative and work as part of a team.
* Flexible attitude and willingness to work evenings and weekends.
Person Specification – Desirable Characteristics
* Full UK Driving Licence.
Closing date for applications: Monday 3 November 2025
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