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Location: London Area, UK (Hybrid – 90% WFH, with occasional office presence once per month for deliveries/meetings)
Contract: ASAP start – 31 March 2025 (with view to extend up to 18 months)
Schedule: Monday–Friday, 40 hours per week
Role Overview
We are seeking an experienced Executive Assistant to provide high-level support to two Senior Directors within a global media sales division. This is a fantastic opportunity to join a collaborative, fast-paced, and supportive team where you’ll play a key role in enabling senior leaders to focus on strategic priorities.
You’ll need initiative, flexibility, and the ability to thrive in a dynamic environment, balancing complex schedules, managing priorities, and supporting leadership with professionalism and discretion. If you enjoy working with passionate colleagues, making an impact on a global scale, and having fun while working hard, this role is for you.
Key Responsibilities
* Proactively manage complex calendars for senior leaders, ensuring accuracy and prioritisation of commitments.
* Plan and coordinate domestic and international travel itineraries, including logistics and compliance.
* Prepare and process expense reports accurately and in line with policies.
* Work with Business Management to align business operations and leadership schedules.
* Coordinate logistics for events, offsites, and all-hands meetings, including venue booking and materials preparation.
* Support with budget tracking, procurement, and headcount management.
* Provide admin support for new hire onboarding, requisitions, and equipment requests.
* Manage team communications, aliases, and space planning.
* Support ad-hoc requests, projects, and administrative needs across the leadership team.
Key Skills & Experience
* Minimum 3 years’ experience supporting senior leaders in an Executive Assistant or Business Administrator role.
* Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio).
* Strong organisational, planning, and time management skills, with the ability to juggle multiple priorities.
* Proven ability to work independently, use initiative, and operate effectively in ambiguous situations.
* Excellent interpersonal and communication skills; able to build trusted relationships across diverse teams and stakeholders.
* High degree of professionalism, tact, and discretion with confidential information.
* Positive, adaptable, and resourceful, with a “can-do” attitude.
Top 3 Must-Haves
* Strong track record as an Executive Assistant or Business Administrator at senior leadership level.
* Proficient in Outlook and Microsoft Office applications.
* Excellent time management and organisational skills.
This role offers the chance to work closely with senior leaders in a global organisation, providing invaluable exposure and the opportunity to make a real impact within a high-profile team.
How to apply?
Send a CV to kacey.norris@experis.co.uk
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
IT Services and IT Consulting and Technology, Information and Media
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