I am delighted to be working with one of Agility's longest-standing clients who due to increased growth are now looking for an Executive Assistant to join them in their busy office based in Preston.
The position would suit a highly organised individual who is happy with a flexible approach and pick up whatever needs to be done. You will have an administrative assistant to support you.
Duties & Responsibilities
* Provide confidential administrative and PA support to the MD and Commercial Director, and assistance to the Construction Director
* Email management - provide proactive support to manage the directors' email accounts by highlighting priorities and acting or responding on their behalf were appropriate, whilst retaining all important documentation for future reference.
* Provide admin support to the directors and senior managers - prepare and issue tender inquiries, subcontractor orders, and general correspondence,
* Formulate office practices and procedures
* Set up/amend templates, forms, and checklists for use by office and site staff
* HR matters (assist with recruitment/disciplinary/redundancy meetings andprocedures, organise interviews, offer letters, reference requests, contracts,handbooks and inductions, monitor holidays, absence, lateness, and training records,
* Maintain health & safety register to document and monitor subcontractor health & Safety, insurance documentation, and certificates
* Team Building/Charity Event organisation - manage the organisation anddelivery of specific events within agreed budgets
* Management company processes, costs, and packs - preparing management company documentation, forms LPE1s, Deeds of Covenant, etc
The Person
* Highly organised
* Ability to prioritize
* Great attention to detail
The Benefits
* 8-5 pm or 8 -4 pm Monday to Friday4 pm Friday finish
* Holiday: 25 days + bank holidays
* Laptop & Company phone provided
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