My client, a leading law firm based in the City are seeking a Facilities Assistant to join their team on a permanent basis.
The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment.
This role is to provide comprehensive general facilities, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including –
Scanning incoming post for employees into system
Providing a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal documents
Scanning documents into Document Management System and to Outlook
Discussing job requirements with staff members and ensuring work is completed to a high standard
Administrative tasks such as filing and locating documents, proof reading documents before sending
Assisting Facilities with processing and franking outgoing post
Managing consumables
Helping with office moves and relocations and moving boxes/files between departments
Working closely with the Facilities, Records and Reception teams
Assisting Facilities with the setting up of meeting rooms
Responding to emails, tickets, and telephone calls to the department
PERSON SPECIFICATION
5 GCSE’s or equivalent at grade C or above, including English and Maths
Minimum of 12 months experience within a law firm
Some experience in assembling legal documents
A high attention to detail to process and file documentation to a consistently high standard
Proficient in Microsoft Office 365 – Outlook, Word, Excel, PowerPoint
Knowledge of Adobe Acrobat/PDF Docs
Able to liaise with internal and external clients at all levels
Good telephone manner
Excellent communication skills including written, verbal and face-to-face
Knowledge of the iManage Document Management System
Please apply today for immediate consideration!