Overview
Senior Assistant, Company Secretarial at VISTRA. This role provides administrative support to a portfolio of approximately 400 registered office-only companies and assists the wider Company Secretarial team. The role is office-based in Bristol.
Purpose of the role
To provide administrative support in managing a portfolio of approximately 400 registered office-only companies, while also assisting the wider Company Secretarial team.
Scope
This role will be part of a team of 9 individuals within our Company Secretarial department, providing company secretarial services to a varied client base and reporting to the Associate Director, Company Secretarial. This role is fully office-based in our Bristol location.
Key Responsibilities
* Provide high quality services to a portfolio of c.400 registered office only companies
* Provide administrative support to the wider Company Secretarial department, including:
* Arranging for annual accounts to be filed with Companies House
* Assisting with mail forwarding
* Handling file closures
* Assisting with setting up new files
* Keeping client lists and systems up to date and accurate at all times
* Be fully conversant with the relevant systems and procedures of the Company Secretarial department and identify areas where systems and procedures can be developed.
* Work with colleagues to ensure that the work processes of the Company Secretarial department are carried out efficiently and effectively.
* Support the Associate Director, Company Secretarial in delivering against SLAs agreed for each client with best-in-class services.
* Ensure prompt and proper billing against all client engagements.
* Ensure that files are compliant with current money laundering regulations, conduct ongoing client contact to ensure that the customer due diligence information requested is received within a reasonable time frame.
* Maintain systems that enable us to manage and control customer due diligence activity and reporting all concerns in respect of suspicion of money laundering activity to the Compliance Officer.
Essential: Attributes and Technical Skills
* Highly organised
* Proactive and self-motivated
* Personable and enthusiastic team player, with a confident, professional and commercial outlook
* Excellent written and oral communication skills in English
* Extremely strong attention to detail
* Capable of working under pressure and with minimal supervision
* Applicants must have the right to work in the U.K.
Essential: Relevant Experience
* Minimum two years’ experience in an administrative / office-based role
* Computer literate with specifically strong knowledge of Word, Excel and Teams
Education and Professional Qualification
Desirable: educated to degree level
Company Benefits
* 25 days annual leave per annum
* Individual private medical insurance cover
* Health cash plan
* Pension: 3% employee and 7% employer contribution, increasing from April 2025 to 8% employer
* Life Assurance 4x Salary
* Group income protection
* Season ticket loan
* Ride to work scheme
* A day’s birthday leave
* Ability to buy up to one week’s annual leave per year
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative, Finance, and Legal
Industries
* Financial Services and Legal Services
If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!
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