Facilities manager (schools)

Facilities Manager - Schools

Salary - £40,000 - £45,000 on-site

At PRS, we're seeking an experienced and highly organised Facilities Manager (FM Manager). This key leadership role will support the Contract Manager (CM) by ensuring the effective delivery of both Hard and Soft FM services across the contract, with a strong emphasis on Health & Safety compliance, people management, and operational excellence.

The successful candidate will be a hands-on, detail oriented leader, capable of managing day-to-day office operations while driving high standards and ensuring compliance with all policies and procedures.

Key Responsibilities

Site Management

• Oversee the FM operations across two school locations, ensuring high standards of service delivery.
• Act as the main point of contact for on site teams and school leadership.
• Coordinate with internal and external stakeholders to meet service expectations.

Leadership & General Management

• Provide support and leadership to operational teams and the Contract Manager.
• Ensure all contract deliverables meet or exceed SLA and KPI targets.
• Attend and contribute to operational and client facing meetings.
• Maintain contract documentation, service standards, and reporting procedures.

HR & Recruitment Support

• Oversee recruitment and onboarding processes (e.g., ATRs, interviews, contracts).
• Coordinate vetting, DBS checks, and probation reviews.
• Maintain and update training matrices; arrange training and support Employee Development Reviews (EDRs).
• Liaise with HR Shared Services and Finance on new starter details and contracts.

Health & Safety

• Support the CM with statistical and incident reporting.
• Ensure all sites are H&S compliant.
• Keep compliance trackers updated and accurate at all times.
• Promote a culture of safety, security, and environmental responsibility.

Administrative & Operational Tasks

• Manage PayMech entries related to availability and performance shortfalls.
• Provide efficient office and administrative support to the CM, Hard Services Manager, and wider team.
• Take accurate meeting minutes and maintain internal communication standards.
• Ensure smooth operation of CAFM systems and contract compliance documentation.

Key Skills & Competencies

• Strong leadership and interpersonal skills
• Excellent communication and client-facing abilities
• Highly organised with a sharp attention to detail
• Problem-solving mindset with analytical thinking
• Effective report writing and documentation
• Ability to manage multiple priorities and work to deadlines

Essential Knowledge & Experience

• Proficient in Microsoft Office and/or Google Suite
• Experience working across various levels of staff and management
• Knowledge of H&S legislation and compliance (e.g., COSHH)
• Familiarity with PayMech, CAFM systems, and general compliance processes
• Strong administrative and coordination background

Desirable Qualifications & Experience

• Experience in PFI contracts and/or school environments
• Understanding of P&L statements and financial reporting
• HR process experience, including onboarding and training
• Knowledge of FM operations within a contract based environment