Title: ProcurementAnalysis
Location: HoustonTX 77002
Job Type:OnSite
Hours:Mon Fri
Duration: 3 6Months (Possible extension)
Responsibilities
* Act as a liaison between Clients departmentsand Legal Contracts Administration to initiate renewal actions oncurrent contracts memorandums of agreement interlocal agreementsand/or licensing agreements under the supervision ofleadership.
* Develop implement and maintain anaccurate districtwide contract tracking and management system inBonfire. Prepare and distribute reports and statistical data tonecessary parties to facilitate planning and maintenance ofaccurate contract records and files.
* Ensurethat proper support documentation is included with contractssubmitted to OGC; including if applicable Board Action Items andminutes requisitions contract approval routing forms and/or othersimilar documents to facilitate internal reviews andapprovals.
* Modify and clean bonfire databaseto ensure Bonfire information matches the contract start and enddates
* Identify contracts with spend caps anddetermine where we are with the spend
* Coordinate with clients/supplier on extensions renewalsamendments obtain vendor performance forms. Alert Buyer and enduser of steps being taken.
* Draft extensionsrenewals and amendments. Send to leadership for review beforerouting for signatures.
* Upload extensionsrenewals and amendments in Bonfire
* Managecontracts mailbox
* Act as point of contact withOGC
* Ensure Bonfire is configured to notifybuyer and end user 6 months prior to contract end date manage thetask of notifying end user and buyer that contract term is up.Leadership is also to be notified.
* Runcontract roster monthly and share status withbuyers/leadership
* Schedule meetings withclients/suppliers/OGC for contract related work (contract kick offmeeting negotiation meetings)
* Draft and reviewcontract as requested.
* Seek advice from legalexperts and/or counsel when appropriate.
* Perform other duties tasks and assignments asassigned