Key Responsibilities
Purchasing (PR & PO Management)
* Create and submit purchase requisitions (PRs) in accordance with company policies and procedures
* Obtain and verify appropriate approvals prior to processing
* Raise Purchase Orders (POs) accurately and in a timely manner
* Ensure POs reflect correct pricing, quantities, and terms
* Liaise with internal departments to confirm purchasing requirements
* Communicate with suppliers regarding orders, delivery timelines, and queries
* Track outstanding POs and follow up to ensure timely delivery of goods and services
* Maintain accurate and organized purchasing records and documentation
Accounts Receivable (AR)
* Prepare and submit customer invoices accurately and in a timely manner
* Ensure invoices are supported by required documentation (POs, contracts, timesheets, etc.)
* Monitor customer accounts to ensure timely payment
* Perform credit control activities, including following up on outstanding balances
* Communicate with customers regarding invoice queries and payment status
* Reconcile customer accounts and resolve discrepancies
* Maintain accurate AR records and aging reports
* Assist with month-end AR reporting and account reconciliations
* Record bank entries related to client payments accurately and promptly
Reception & Office Support (Occasional)
* Answer and direct incoming phone calls professionally
* Welcome and assist visitors
* Manage incoming and outgoing mail and deliveries
* Provide general administrative support, including filing, data entry, and document preparation
Qualifications
* Proficient in Microsoft Office (particularly Excel and Outlook)
* Strong attention to detail and organizational skills
* Excellent communication and customer service skills
Skills & Competencies
* Strong organizational and time-management skills
* High level of numerical accuracy and attention to detail
* Ability to manage multiple priorities and meet deadlines
* Confident communication skills for internal and external coordination
* Problem-solving and reconciliation abilities
* Professional and courteous demeanor
* Ability to work independently and as part of a team
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