Overview
We are a small, friendly team committed to providing a first class service. We are housed in a purpose built unit at Kettering General Hospital. We have a breast screening population of approx. 52,000 women and manage the administration for the Breast screening services. We also support the symptomatic one-stop breast clinics as well as follow up imaging clinics. Kettering Breast Screening Unit is looking to appoint into a Clerical Officer post. This is a rare and exciting opportunity to apply to this substantive position. This pivotal role combines people management with the chance to work in a fast-paced speciality. You\'ll be part of our dynamic admin team, helping to ensure that administrative processes run smoothly and effectively to support high-quality support and care.
The role would suit an enthusiastic, motivated and forward thinking individual looking for a challenge in a post that is both interesting and varied. The successful candidate will assist in the day to day running of the Breast Screening administrative team and will involve working closely with the leadership & the admin and clerical team. To work as part of the Breast Screening administration team, providing clerical support to ensure the delivery of the National Health Service Breast Screening Programme (NHSBSP) Consolidated Standards. To also provide clerical support to the symptomatic breast imaging service at Kettering General Hospital. Duties will include clinic preparation, booking appointments, dealing with telephone enquiries and maintaining filing systems. Essential criteria include patient confidentiality, flexible approach to working, excellent communication skills, organisational skills including accurate data entry and good computer skills. The post holder will be a key member of the breast screening team and support the achievement of our Excellence Values.
Responsibilities
* Answer the telephone to deal with bookings, changes of appointments and queries for screening and symptomatic breast imaging and referring on as necessary.
* Computer skills including MS Outlook, Word, Excel, and Teams.
* Preparing screening and symptomatic clinics.
* Recording and processing attendance and non-attendance on the breast screening database.
* Posting appointment and results letters.
* Maintain efficient filing system, processing films for culling.
* Send weekly reports of screening results to GP\'s.
* Assist in the requesting and sending of previous films and digital images.
* Work within the protocols of the department\'s Quality Management System.
* Undertake such training as is deemed necessary by the Programme manager, in accordance with the Breast Screening Programme.
* Attend departmental meetings as necessary and be actively involved in the improvement of the service.
* Any other duties or tasks that may reasonably be deemed to come within the scope of the post.
Other Information
* Applications will be transferred to TRAC system; by completing an application you are giving authorisation for the transfer of your data.
* Correspondence regarding your application will be sent to you via a TRAC system account.
* We are an equal opportunities employer, which aims to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds. We welcome applications from members of our black and minority ethnic (BME) communities, especially in relation to senior posts within at KGH.
* Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
* Appointments will be made on merit.
* In submitting an application form, you authorise Kettering General Hospital (KGH) NHS Foundation Trust to confirm any previous NHS service details via the Electronic Staff Record (ESR) Inter Authority Transfer (IAT) process, including factual reference, occupational health clearance and statutory and mandatory training record.
* If you need to have a Disclosure Barring Service (DBS) check, you will be required to repay the cost (£49.50) and this amount will be reclaimed from your first salary. From 1 February 2019 all new starters to the Trust are required to join the DBS update service as per Trust DBS Re-checking Policy which has an annual cost of £16. New employees who do not join the update service will be required to pay £49.50 for a new DBS check in 3 years time.
* Please note that new starters with KGH are subject to a six month probationary period.
* Please ensure that the information you provide on your application form is correct, accurate and that nothing has been omitted. Any information that is stated in your application form in relation to qualifications/training courses/work/education experience/references must be able to be evidenced. Failure to do so may result in your offer being withdrawn.
* Safeguarding is everyone\'s business. KGH considers Safeguarding a priority amongst its citizen\'s and a key value for all employed to the service.
* We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone\'s full potential. The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals. We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative. We have active Networks that promote and support colleagues from all backgrounds.
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