NB This is a fixed term contract for a minimum period of 6 months. The Custom Publishing unit is a new and exciting focus for the ELT Division; the team works on fast-paced projects across multiple regions and stakeholders. The Product Administrator role is pivotal in supporting the Custom Product team's day-to-day operations. The role-holder will support the Custom Product team in the delivery of work within the Custom Publishing unit, providing efficient and proactive support, liaising with administrative and other Core product teams on operational tasks. Duties include:
1. Inputting product pipeline data into the Custom Product tracker.
2. Implementing best practice workflows for file archive retrieval, asset sharing, and storage.
3. Managing archive requests and contributing to creating an asset repository with searchable functionality and metadata.
4. Generating, updating, and circulating Custom Product dashboard (Power BI) reports monthly.
5. Creating Custom project forms and checklists for streamlined project setup and planning.
6. Developing templates and automating rate card data in Excel to support project cost estimates.
7. Contributing to continuous improvement in tools and processes to enhance efficiency in project setup and delivery.
8. Supporting team and stakeholder meeting scheduling, sharing, updating agendas, and minuting meetings as appropriate.
9. Supporting supplier setup, onboarding, systems access, and new starter onboarding.
10. Tracking progress of Product specifications, cost group setup, and ISBN creation.
11. Assisting in key account approval with relevant project details.
12. Maintaining records of overhead budget requests and movements to appropriate cost centers and projects.
13. Creating author letters of agreement and supplier statement of work contract requests.
14. Leading support for Product teams in gathering first-cost information and coordinating input into costs.
15. Collating and reporting on WIP first-cost for project approval board decisions.
16. Handling asset and archive file retrieval requests and organizing files in Oxford Digital Asset Management system.
17. Managing team requests for component access and ISBN information.
18. Managing a repository of best practice templates for various project stages.
19. Liaising with Product teams to develop and update template briefs.
We are looking for a motivated Administrator to join our Custom Product Team in the English Language Teaching (ELT) department on a 6-month fixed term contract as Product Administrator. To be successful, you should:
* Be highly organized with strong attention to detail.
* Have experience working within a knowledge-based industry, preferably education and academic publishing.
* Be able to multi-task, prioritize tasks and deadlines, and perform duties with confidentiality and integrity.
* Be an autonomous worker with strong follow-through skills, capable of building relationships with key stakeholders and management.
* Have solid experience in project management and coordination, with the ability to start quickly.
* Be proficient in Excel and Power BI reporting.
* Be familiar with the Microsoft suite and reporting tools.
* Have experience working with cross-functional teams to deliver outcomes.
* Be experienced working within a matrix structure and managing stakeholder communication at all levels.
* Experience working with English Language products is desirable, especially in English Language Teaching.
We value work/life balance and offer 25 days' holiday (rising with service), bank holidays, Christmas closure, and a 35-hour workweek. Flexibility in working patterns is open for discussion depending on the role. We also offer various employee benefits including pension contributions up to 12%, loans, savings schemes, travel to work schemes, and local discounts.
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