Our client, a long-established and growing manufacturing organisation based in Tamworth, is seeking an experienced Facilities Coordinator to join a busy Facilities team. This is an excellent opportunity for an individual who thrives in a varied, fast-paced environment and enjoys taking ownership of administrative and coordination responsibilities across multiple operational areas.
Salary is up to £29,000 depending on experience. Please note this is an office-based position.
Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice.
As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning fleet administration, waste management, utilities coordination, and contractor compliance. You will act as a central point of contact for internal teams, suppliers, contractors, and drivers, ensuring processes are accurately maintained and service standards are upheld.
Fleet Administration
* Manage incoming vehicle post, scanning, filing, and email correspondence
* Issue and track driver fines, ensuring timely resolution and payment follow-up
* Support delivery and preparation of vehicles for new drivers
* Act as a key contact for drivers, insurers, and lease providers
* Coordinate accident reporting and liaise with insurers
* Review fleet invoice costs against internal reporting data
* Monitor mileage usage and implement required changes
* Arrange foreign travel permissions via lease companies
* Carry out vehicle inspections
* Book and manage pool car usage
Waste Management
* Maintain accurate records of Waste Transfer Notes
* Collate and report waste volumes per contractor
* Ensure supplier certifications and accreditations remain current
* Liaise with waste providers regarding missed or failed collections
* Maintain up-to-date waste contractor records and documentation
Utilities Management
* Input and process utility bill data accurately
* Verify billing accuracy and resolve discrepancies with suppliers
* Act as a point of contact for meter readings
* Liaise directly with utility providers where required
Contractor Coordination
* Maintain contractor insurance and licence records
* Manage contractor induction logs and site access documentation
* Schedule and coordinate maintenance works and service appointments
* Arrange repairs to fixtures and fittings
* Conduct site inductions for contractors
General Duties
* Provide general administrative support to the Facilities team
* Support ad hoc departmental requirements as needed
As the Facilities Coordinator, you will have:
* Previous experience working with utility providers and contracts
* Experience in fleet operations
* Exposure to facilities or contractor management environments
* High attention to detail and accuracy
* Strong communication skills with confidence liaising with suppliers and colleagues
* Excellent organisational and prioritisation abilities
* Proven administrative experience
* Proficient in Microsoft Office (Excel, Outlook, etc.)
* Problem‑solving capability
* Full UK Driving Licence
* Understanding of ISO 14001 environmental standards
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