Owen Reed is looking for an Executive Assistant for a top law firm in London.
This is an excellent opportunity for an experienced Executive Assistant to join a high-performing legal team, providing senior-level support to attorneys and helping deliver an exceptional client experience. This role is suited to a polished, proactive and highly organised professional who can work with confidence in a fast-paced legal environment.
Location: London
Working pattern: Hybrid – 3 days in the office, 2 days from home (flexibility required)
The Role
The Executive Assistant will provide high-level executive, administrative and legal support to senior attorneys with minimal supervision. You will play a key role in supporting client relationships, managing day-to-day priorities and ensuring work is delivered accurately, efficiently and to the highest standard.
You will work closely with lawyers, paralegals and business support teams across the firm, acting as a trusted point of contact and helping to drive smooth operational and client service delivery.
Key Responsibilities
* Proactively manage complex diaries, scheduling, travel and meeting arrangements
* Monitor emails, coordinate actions and assist with client communications
* Prepare documents and materials for client meetings and deadlines
* Process mail and arrange deliveries as required
* Provide high-quality legal and administrative support to attorneys
* Track workloads, caseloads and upcoming priorities to ensure effective follow-up
* Create, edit, revise, format, redline and proofread legal documents and correspondence
* Maintain accurate and well-organised files within document and records management systems
* Liaise with lawyers, paralegals and business services teams to support client matters
* Maintain and update client information within the CRM system
* Support business development activity, including events, pitches, presentations, client gifting and marketing materials
* Assist with Work to Cash processes, including time entry, billing support, proformas, invoices and receivables
* Prepare expense reports, check requests and other accounting documentation
* Support the onboarding of new partners and senior legal staff
* Use workflow tools effectively to manage tasks and communication
* Assist with reception and hospitality support when required
Skills and Experience
* Minimum 5 years’ administrative and legal support experience within a law firm, legal department or professional services environment
* At least 3 years’ experience supporting senior partners, C-level executives or equivalent
* Strong understanding of legal terminology, procedures and deadlines
* Knowledge of SRA rules and legal administrative processes
* Excellent written and verbal communication skills
* Exceptional attention to detail and strong organisational skills
* Ability to manage multiple priorities and work to tight deadlines
* Confident using Microsoft Office and other legal technology platforms
* Fast, accurate typing skills
* Professional, discreet and able to handle confidential information with care
* Strong judgement, initiative and problem-solving skills
* Able to work independently and as part of a collaborative team