Overview
Legal Secretary – Private Wealth 4 Month FTC. This role provides secretarial support, centrally, to a group of Senior Associates, Associates and Trainees in a practice area covering onshore and offshore trusts and tax, probate and rural property. The role requires excellent organisation, communication and prioritisation skills, and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day-to-day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team. Reporting to the Secretarial Team Leader, the individual should be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.
Responsibilities
* Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriate
* Proactively and accurately monitor/oversee inboxes on the team’s behalf, during absence, as agreed with (e.g. Associates)
* Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, calendars updated with changes)
* Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality
* Work closely and effectively with Executive Assistants, central teams and other Legal Secretaries, providing support in cases of holidays and absences
* Respond to tasks promptly and manage deadlines, to ensure expectations are managed
* Be an effective and professional point of contact, including managing telephone calls, taking accurate messages and acting as an ambassador for the team
* Manage/co-ordinate billing and compliance processes on behalf of the team, including generating bills and supporting Client Administrators to ensure billing/CMI processes are followed correctly
* Ensure expense claims are submitted in a timely manner
* Use initiative and actively identify and resolve issues when they arise
Qualifications and Skills
* Experience of providing a first-class legal secretarial service to a busy team within a professional environment
* Must have experience with Probate or Trust/Tax
* Excellent verbal and written communication skills
* Supports and adapts to change
* Eager to develop within the role and enhance skills including anticipating needs and thinking ahead
* Proactive approach with an ability to understand and interpret what the team needs
* Enthusiasm and resilience to cope with a busy role
* Highly developed communication skills, updating the group when delays may occur
* Good organisation and prioritisation skills, working to deadlines
* Diplomatic, with good judgement
* Flexible with a positive and committed attitude
* Ability to communicate clearly and concisely
* Organised with the ability to prioritise workload and deliver to deadlines
* Motivated and proactive with a can-do approach
* Client service focus
* Team player with the ability to interact and build relationships with people at all levels
* Calm and efficient under pressure
* Punctual, flexible and responsive approach to work
* Advanced knowledge of MS Office and typing speed of 60 wpm
Employment details
* Employment type: Contract
* Seniority level: Entry level
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