Role Purpose
The Bid Co-ordinator is responsible for managing, developing, and submitting high-quality bids and tenders that showcase the company’s capabilities, ensure compliance, and drive profitable growth. The role involves ownership of the full bid process from opportunity identification to submission and handover, maintaining strong client relationships and continuous improvement in bid quality and success rates.
Key Responsibilities
Bid Management
Take ownership of all bids and tenders, ensuring all questions are answered, T&Cs are reviewed, risk assessments are completed, and P&Ls are signed off
Deliver bids to the highest professional standard, ensuring key messages are communicated and company capabilities are showcased
Ensure timely compilation of all bid materials, including presentations, handouts, visuals, risk assessments, and payment termsPerformance Improvement
Analyse monthly bid scores and client feedback to identify improvements
Create adaptable “stock answers” for high-scoring responses to improve future bids
Drive improvements in bid win rates and overall company performanceCRM & Marketing Integration
Utilise the company CRM and integrated e-marketing systems to manage communications, campaigns, and newsletters
Monitor, report, and improve customer acquisition and retention strategiesClient Engagement
Conduct customer site audits as part of the tender process
Build and maintain strong relationships with potential and existing clients
Prepare engaging customer presentations aligned with bid messagingPipeline & Collaboration
Actively contribute to the bid pipeline and ensure processes are followed
Assess opportunities, declining those that do not meet requirements
Work closely with internal business partners (Fleet, Marketing, Finance, IT) to ensure accurate capability representation
Lead mobilisation meetings to ensure all client commitments are delivered post-bidPerson Specification
The Ideal Candidate:
Flexible, reliable, and thrives under pressure to meet deadlines
Can simplify complex theories into clear, engaging written communication
Professional, self-motivated, meticulous, and highly organised
Experienced multi-tasker able to manage multiple projects simultaneously
Strong relationship builder with peers, suppliers, and clients
Comprehensive understanding of the waste and recycling industryQualifications & Experience
Essential:
Full UK Driving Licence
Experience in internal and external communications
Proven ability to write comprehensive, persuasive content
Proficiency with CRM and email marketing systems
Strong MS Office skills, especially Excel and PowerPointDesirable:
Experience in waste and recycling industry
Proven experience completing bids and tenders
Event organising experience
Campaign management experienceKnowledge & Skills
Essential:
Excellent written and verbal communication
Strong analytical, organisational, and multi-tasking skills
Knowledge of the waste industry
Proficiency in Microsoft Office, particularly Excel and PowerPointDesirable:
Bid management methodologies and tools
Marketing campaign management experience
We are Panda. We value waste.
We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.
Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.
At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.
We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.
We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.
And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.
Our journey depends on talented, committed people who want to make an impact.
Take the first step and join us on the journey.
Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)