Detailed job description
and main responsibilities
Typing clinical correspondence for GP’s, patients and other Allied Health Professionals
Assisting the Personal Assistants with admin duties
To fully support the Personal Assistants in their role and to help cover during sickness and annual leave.
Type letters under the supervision of the Personal Assistant, using Digital Dictation when appropriate.
Look up, sort and file patients’ results.
Use the hospital computer system(s) to access patient details. Tracking of patient records must be always used when receiving and moving notes. This is mandatory within the Trust.
Photocopying, faxing, scanning and general filing.
Be responsible for out-going post, meeting afternoon deadline.
To answer secretaries’ telephone and take messages when required.
Action Choose & Book referrals once graded – send blood forms, test requests as advised by consultant.
Any help the staff may need with spreadsheets excel etc.
Person specification
Qualifications & Experience
Essential criteria
1. GCSE in English and Maths or equivalent
2. Vocational level 3 qualification in relevant field or equivalent experience
3. Experience of working as a Medical Secretary
Desirable criteria
4. Minute taking skills
5. NHS Administration experience
Technical Skills & Knowledge
Essential criteria
6. Computer literate with word processing experience
7. Understanding of secretarial procedures
8. Understanding of Microsoft Word
Desirable criteria
9. Audio typing experience
Other requirements specific to the role
Essential criteria
10. Good verbal and written skills
11. Attention to detail
12. Flexibility with working pattern
13. Be able to speak English as necessary to undertake the role
Personal Attributes
Essential criteria
14. Team Member
15. Approachable
16. Effective Communicator
17. Well presented
18. Ability to deal with sensitive issues
19. Ability to organise own workload with priorities set by Personal Assistant and/or Line Manager