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Job Overview
This post holder will provide administrative and data management support to both the facilitation and sponsorship teams within the research and development department at NBT. The post holder will work with a variety of stakeholders, ensuring high standards of communication, compliance and advocacy across clinical research operations, patient safety, and service sustainability. This post is offered full time, fixed term for a year.
Main Duties
* Co‑ordinate and provide administrative support to the Facilitation and Sponsorship Teams, be a contact point for research delivery teams and ensuring the smooth operation of research activities through effective data management, communication and coordination.
* Co‑ordinate the department email inboxes including allocating emails to relevant team members and actioning emails including Expressions of Interest (EOIs), research amendments, sponsorship requests and general enquiries.
* Maintain high quality data on Research IT systems (EDGE and Redcap).
* Ensure the integrity of clinical research data in accordance with ICH‑GCP, (inc. UK Statutory Instruments), ISO 14155, and local, national, and international legislation.
* Advocate for the safety and well‑being of patients/participants, and staff.
* Actively promote research across the trust and wider communities.
* Communicate professionally and clearly with all patients/participants, colleagues, and stakeholders.
* Demonstrate leadership relevant to role and act as a professional role model.
* Be an upstander for addressing concerns as they arise.
* Support and educate colleagues including students and Principal Investigators (PIs).
* Work within various research teams and clinical environments as needed.
* Play an active role in delivering a sustainable service.
Person Specification
Education / Training / Qualifications
* Level 4 qualifications (such as NVQ 4, HNC, Diploma) or equivalent experience
* Maintain mandatory training required for the role.
* Undertake and maintain ICH‑GCP certification.
Essential Experience
* Advanced IT and digital literacy skills, with the ability to develop further
* Previous administrative experience, including dealing with internal and external stakeholders and organising work systems
* Demonstrates continuous professional development (CPD)
* Able to communicate complex information with good communication, interpersonal, and influencing skills.
* Able to plan and organise complex work independently
* Attention to detail and ability to meet deadlines.
* Experience of supervising junior staff.
* Awareness of own limitations and appropriate use of escalation processes
* Able to work under pressure and promote a positive work environment.
Desirable Experience
* Experience with research‑related administrative processes.
* Experience supporting service development or improvements.
* Experience supporting service development or improvements.
Knowledge / Skills / Abilities
* Experience in handling research data, including data entry, producing reports and maintaining confidentiality
* Experience in planning meetings, taking minutes and distributing actions
Personal Qualities / Special Circumstances
* Adaptable and flexible to meet service needs.
* Ability to manage competing priorities and work autonomously.
* Ability to be mobile to meet the needs of the post.
About the Organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award‑winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialties. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti‑discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all under‑represented groups.
Please note that stringent pre‑employment checks are undertaken on all successful applicants prior to commencement in post.
Application Information
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful. Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance. If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
Equal Opportunity
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above.
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