East Kent Hospitals University NHS Foundation Trust
Cardiology Administrator/ Booker
The closing date is 12 June 2026
You will be joining a friendly Team within Cardiology Diagnostics. Our Department covers 3 Hospitals and 2 community diagnostic centres and whilst your base hospital will be at the William Harvey Hospital there will be rotation to support Kent and Canterbury Hospital, you'll also be working alongside our colleagues at our Thanet CDC site in Broadstairs and QEQM Hospital in Margate. Our Mission is to continually provide excellent customer service and care to all of our patients who attend for Diagnostic Investigations, and to be that friendly face that greets them into the department and to be understanding of their needs. If this sounds like you then we would love to hear from you.
Main duties of the job
* To appoint outpatients from GP for appropriate investigations in order of clinical need and within waiting time targets. Maintain database and generate a letter to patient.
* To appoint outpatients from internal referrals for appropriate investigations in order of clinical need and within the Target wait times. Maintain database and generate a letter to patient.
* Maintain a waiting list of patients waiting for investigations, who can't be appointed straight away.
* Appoint extra clinics to help bring the waiting times down to be acceptable level.
* Upon discharge, to validate all written and electronic tracking steps.
* To alert the department co‑ordinator of any missing data or poor‑quality issues, which you feel require following up.
* Ensure that all speciality referrals are followed up correctly and urgent referral are given priority.
* Photocopying as required.
* Promptly answer telephone enquiries and if necessary transferring calls to an appropriate member of staff.
* Use Allscripts Patient Administration System (PAS) and Sunrise to check and update patient details as required. It is extremely important that changes of address and GP are correctly recorded.
* Undertake other clerical duties as required, appropriate to the grading.
About us
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
PLEASE NOTE - WE CANNOT OFFER VISA SPONSORSHIP FOR THIS ROLE. If you hold a Graduate/Post Study work visa, you will only be able to work this role fixed term until the expiry date of your visa.
Person Specification
Education
* English and Maths Grade C or equivalent
Skills & Experience
* Able to work as a member of a team and on your own
* Must have good communication skills
* Able to work under pressure.
* Experience with Allscripts PAS & Sunrise
Governance
* The Post holder must maintain the confidentiality of information about patients, staff and other health service business in accordance with Trust Policy.
Personal & Professional Attributes
* Previous experience working with the public
Other Requirements
* To be aware of and adhere to the Trust's Vision, Mission and Values.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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