Role Overview
We are looking for a Senior Assistant Company Secretary (EMEA) to join a close-knit Secretarial team. In this role, you’ll work to guide and provide support the Company Secretarial Team professionally and administratively, dealing with all levels across a diversified Group.
In this exciting and varied role, you will predominantly be providing guidance to and supporting regulated Boards and their Committees within the EMEA Sub-Group whilst still being responsible for, guiding and or assisting members of the team, on other Group or EMEA related matters and projects. You will have exposure to all aspects of the Group’s lifecycle and agile working, a supportive team and growth and development opportunities are provided from day one.
You will bring a positive and can-do attitude, being committed to working collaboratively as a team, have the ability deliver high quality work, with minimum supervision at precision pace, and be keen to contribute to the commercial success of the business as it continues to grow.
Job Duties
Board and Committee Support
1. Advising and guiding the Boards and senior executive stakeholders of the EMEA Sub-Group with respect to EMEA regulatory governance, corporate law and other administrative matters, ensuring the Boards and senior stakeholders are kept up to date on key legislation, regulation and best practice guidance that impacts the Company.
2. In conjunction with the Head of EMEA Governance, co-ordinating the Boards meeting calendars and drafting and ensuring the circulation of all agendas and relevant materials in advance of the meetings with respect to the EMEA Sub-Group.
3. Influencing and providing guidance to senior stakeholders with respect to Board and Committee materials.
4. Attending and minuting Board and Committee meetings and ensuring minutes and actions schedules are taken, circulated and followed up on.
5. Ensuring the security of the EMEA Sub-Group’s legal documents (e.g. cert of incorporation, directors service contracts or letters of engagement etc).
6. Acting as principal point of contact for allocated NEDs, managing director inductions and Board / Committee evaluations.
Governance
7. Reviewing and developing the EMEA corporate governance framework, overseeing its implementation and compliance with the same.
8. Overseeing and providing guidance and advice to governance forums, including Executive and operating committees, management committees and governance of regulated entities; meeting management.
9. Engaging with and providing guidance to functional heads, including in Finance, Legal, Compliance, Tax, HR and Treasury in relation to corporate governance matters, including appropriate governance reporting.
10. Provide guidance and assistance to regulated Boards and Committees, including providing strategic advice to senior stakeholders, proactively managing meeting schedules, assisting in the annual agenda planning process, preparation of agendas, collation, and timely distribution of meeting packs, and maintaining accurate action logs.
11. Oversee and provide guidance for the year-end sign off process in relation to EMEA Sub-Group’s subsidiary accounts.
12. Assist in the Board and Committee effectiveness reviews.
Person Specification
Skills & Competencies
13. Working knowledge of the legal, regulatory and corporate governance framework applying to regulated and multi-jurisdictional companies is essential.
14. Excellent written and verbal communication skills.
15. Ability to work autonomously with minimal oversight.
16. Good attention to detail.
17. Self-motivated with the ability to work in a fast-paced environment and prioritise workload.
18. Confidence with a “can-do” and “problem solving” approach.
19. Able to work well as a team member and build rapport and trust with both internal and external stakeholders.
Experience / Competences
Essential
20. Extensive company secretarial experience at a senior level is essential.
21. Extensive experience providing guidance and direction to senior stakeholders is essential
22. Technology proficient.
23. Complex minute taking experience is essential.
24. UK listed company and/or financial services sector experience is preferred.
25. Essential that fully CGI qualified (i.e. ACG / FCG).
Desired
26. Multi-jurisdiction listed experience
27. Related degree in Law, Business or Accounting related subjects
28. Project Management
Job Band & Level
29. Level 5
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