Duration
: 3 months, 6 months or 12 months
Location
: Remote
Salary
: Unpaid
Admin Assistant duties and responsibilities
You will be responsible for ensuring that administrative daily tasks are completed efficiently. As Admin Assistants you will have a wide range of duties to complete, and must be willing to take on extra administrative tasks as and when required by colleagues and managers. Their primary duties and responsibilities include:
● Acting as a point of contact for staff, Interns, customers, clients or suppliers via email, over the phone or in person
● Booking meeting for colleagues and arranging meeting schedules
● Organising filing systems and updating office databases
● Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
● Arranging travel plans and hotel stays for staff members
● Scheduling office meetings between teams, managers and departments
● Responding to questions and requests for information
What does an Admin Assistant do?
As Admin Assistant you will work in a support role to provide administrative assistance. Admin Assistants will help with general office duties and tasks, or they can be assigned to assist specific members of staff, particularly senior management figures. They perform essential operational and organisational tasks that allow a company to operate in the business-as-usual (BAU) mode. The job of an Admin Assistant can include tasks ranging from making coffee to organising payrolls.
Admin Assistant skills and qualifications
As Admin Assistant candidate you will have various prerequisite skills such as a high level organisational, administrative and clerical skills, as well as excellent communication, interpersonal skills and a basic knowledge of the industry the company works in or their products and services. Other important skills and qualifications can typically include:
● Confidence to communicate effectively and accurately with a wide range of people, from senior management and CEOs to customers and suppliers.
● Ability to accurately transcribe messages and record information over the phone or in person
● Proficiency in computer programs, particularly Microsoft Word or Google Docs
● Data entry skills and knowledge of databases and spreadsheets, including Microsoft Excel and Google Sheets e.g., Ability to monitor and update learner or staff information.
● Ability to use basic accounting software such as QuickBooks or Xero to generate invoices and receipts – desirable.
● Ability to use scheduling software and workflow programs, including Google Calendar and Outlook.
● Knowledge of human resources procedures, such as entering payroll information and keeping personal employee information confidential- desirable
● Ability to work autonomously and as part of a team
● Proficiency in following processes e.g., Induction of new Interns or learners
● Ability to be responsive to changing business needs.