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Executive Assistant Office Manager, chesterfield
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Client:
Fintellect Recruitment
Location:
chesterfield, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
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Job Description:
Our Client
Our client is a very early-stage financial services provider operating in the personal finance and business banking space. They plan to launch their business focusing on credit cards, then expand into personal and business current accounts, and eventually apply for a banking license.
They have significant funding, making this opportunity especially exciting, with more resources than many well-known fintechs at this stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures, ensuring efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and, occasionally, to the future Board of Directors.
* Manage office organization, oversee Reception team, liaise with IT support, handle project management, ensure deadlines are met, and manage company documents securely.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters, acting as a liaison between management and staff.
* Perform duties professionally, adhering to procedures, policies, and guidelines.
Duties & Responsibilities
The duties include, but are not limited to, those listed below. The job outline is flexible and may be updated periodically in consultation with the post-holder. Training will be provided as needed.
Main Duties
* Organize office operations, ensure compliance with health and safety and GDPR regulations.
* Maintain effective filing systems, develop electronic Data Management System, and establish data protection procedures.
* Coordinate with IT support for hardware/software needs, review projects, and brief management.
* Manage company website and social media accounts, ensuring updates and regular activity feeds.
* Use Property Management System (Qube) to generate reports and analyze tenant/property data.
* Manage office supplies and liaise with suppliers.
* Recruit, induct, train, and mentor office staff; maintain employee records; update Employee Handbook for compliance.
Administrative Duties
* Schedule appointments and meetings, resolve diary conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Professional telephone manner.
* Attention to detail and problem-solving abilities.
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