Personal Assistant to the Senior Leadership Team
An exciting opportunity has arisen for a highly professional and motivated individual to join Care Group 2 as a Personal Assistant. This role will support the Senior Leadership Team and is integral to support them in their roles.
The successful candidate will be highly organised and have excellent communication and interpersonal skills.
Duties will include the organisation of diaries, organising meetings for the team, production of confidential correspondence and reports; attending formal meetings to produce the minutes; maintenance and development of office systems and administrative processes involving IT systems.
In addition to formal secretarial qualifications, experience of Microsoft Office packages - Word, Excel and Power Point is highly essential. Experience of audio typing may be useful.
Excellent word processing/typing skills, exceptional organisational abilities and the capability to work in a confidential manner are of paramount importance in this role. The ability to communicate effectively; to work well under pressure and to prioritise the demands in a busy environment, are also essential.
Managing competing priorities and identifying quickly emerging pinch points that may impact on the performance or productivity of the Senior Leadership Team is also necessary.
If you think you have the drive, commitment and enthusiasm to successfully support our team here in Care Group 2 at The Rotherham NHS Foundation Trust, we want to hear from you.
Main duties of the job
PA activities may vary according to senior management team requirements, but are likely to include the following:
Pro-active, efficient and effective diary management for appointments and meetings (face to face or on via Microsoft Teams, allowing sufficient time for team to fulfil their responsibilities.
Where appropriate to delegate non-essential meetings to relevant members of the management team/direct reports.
Undertake a proactive approach to planning/rescheduling meetings, and responsibility for organising multidisciplinary meetings, conferences and events as required and attend required meetings to produce minutes.
About us
The RotherhamNHS Foundation Trust (TRFT) is a combined acute and community Trust serving ourlocal population of around 270,000 people. Our vision is to always act theright way and be proud to provide exceptional healthcare to the communities ofRotherham
As a Trust weare on a journey to excellence and our people and culture are at the heart ofeverything we do for patients. In the latest NHS Staff Survey, we are thesecond most improved Trust in England for would you recommend the Trust as aplace to work?, and were one of the most improved for staff engagementoverall
But dont justtake our word for it each year hundreds of colleagues receive nominations forour Excellence and Proud awards, showcasing our brilliant people andrecognising their achievements. Our people make a difference to the lives ofpatients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improveour services by upholding the Trusts values of Ambitious, Caring and Together.If you are passionate about making a difference, then please apply to join uson our journey to excellence
Certificates of Sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.
Job responsibilities
Please see attached the job description and person specificationfor the full details about the role and the responsibilities.
Person Specification
Qualifications
* Experience of Microsoft office suite
* Knowledge of medical terminology.
* Demonstrate working knowledge of basic IT skills, keyboard and e-mails
Experience
* Experience of reporting and data analysis
* Experience of working with reporting tools and KPI reports
* Producing and summarising reports using MS Excel
* Working as part of a team
* Experience of working in the NHS acute sector
Knowledge
* Knowledge of Trust systems, e.g Datix, Power-Bi
* Knowledge of how to run reports from Trust systems
Skills & Abilities
* Analysis and use of Microsoft Office Excel e.g. use of Formulas
* Microsoft packages including Word and Outlook
* Analytical and basic day to day planning skills
* Good communication and interpersonal skills
* Advanced Keyboard skills and Data Inputting
* Ability to prioritise workload and carry out duties unsupervised
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£27,485 to £30,162 a yearPro rata, per annum
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