Job Number
BU03909
School/Department
Human Resources
Grade
4
Contract Duration
Permanent
Responsible to
HR Officer (Staff Development)
Purpose of the Job
The role will provide an individual with a variety of responsibilities across three areas within the HR team as is noted below.
Common across all of the three functions outlined below is the responsibility for editing the relevant web pages, ensuring that they are kept accurate and up to date, and uploading documents and content as advised by colleagues.
The primarily inwards facing nature of HR will see the role holderWorking closely with colleagues across the Institution, in both the Academic and Professional Services.
Main Duties and Responsibilities
Supporting the Staff Development function
1. The role holder will support the HR Officer (Staff Development) in the administration of HR development activities.
2. Utilising the i trent system this will include the training programme: creating events, managing bookings, arranging venues, issuing joining instructions.
3. In relation to the induction programme for new staff members similarly booking venues, sending joining instructions and invitations, and liaising with those contributing to the induction and ensuring the information is accurately recorded.
4. The role holder will also utilise relevant systems (I Trent, Bangor BI, Blackboard) to produce reports and data as required. Such reports will relate to a variety of staff development activities such as attendance at specific courses, programmes such as the Bangor Manager programme, mandatory training completed,, PGcertHE data, HEA teaching qualification data for HESA return and PDR’s (performance development reviews) carried out within a designated period.
Supporting staff Health and Wellbeing
5. The role holder will support the Health & Wellbeing Project Manager on MEDR funded health and wellbeing activities.
6. This administrative support will be tasks such as arranging meetings, minute-taking, processing invoices and purchase orders, dealing with general enquiries and being a point of contact for internal and external queries about staff wellbeing activities, and assisting with the preparation, delivery, and promotion of health and wellbeing events as required across the university.
7. The role holder will also be responsible for coordinating routine health surveillance recall appointments in line with statutory and organisational requirements, and on an annual basis, maintaining accurate records through the secure archiving of occupational health documentation.
General HR responsibilities
8. The role holder will be responsible to responding to queries and requests from third parties, specifically mortgage and tenancy references (providing confirmation of employment letters) and administer work experience opportunities for local Schools/Colleges.
9. The role holder will monitor generic e-mail accounts, responding to, and distributing messages accordingly, as well as dealing with any physical mail received.
10. Other administrative duties will include administering the Jury Service process, ensuring staff files are archived in line with Department procedures, and respond appropriately to requests for information e.g. Auditors, considering GDPR / Data Protection Act, and stock overview e.g. stationery.
11. The role holder will provide cover for the department's Executive Assistant during periods of absence. This will include processing DBS applications, monitoring e-mails, monitoring incoming telephone calls, arranging meetings and so forth, with an expectation of providing support across the department to meet workload peaks, cover for staff absence, so as to provide a seamless service to the wider University.
Other Duties and Responsibilities
12. The post holder will be expected to participate in performance review and developmental activities.
13. The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
14. The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for themselves and for other members of staff, students and visitors affected by their actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
15. The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their post.
Person Specification
Qualifications/Training
Essential
16. Minimum of 5 GCSEs at grades A* - C (incl. English and Maths) or NVQ level 2 in a relevant subject area (or equivalent).
Desirable
17. NVQ level 3 in a relevant subject area.
18. ECDL Certificate.
Experience/Knowledge
Essential
19. Experience of working within an office /administrative environment.
20. Proficient in the use of Microsoft Office applications (Word, Excel etc).
21. An understanding of GDPR legislation and the importance of confidentiality.
Desirable
22. Experience of working with HR systems.
Skills/Abilities
Essential
23. Good communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing
24. Web editing skills
25. Excellent organisational skills and ability to handle a varied and demanding workload
26. Accurate data entry and attention to detail
27. Ability to be proactive and identify and recommend changes for improvement where appropriate
28. Ability to manage workload, prioritise tasks and meet deadlines
Other
Essential
29. The ability to speak Welsh confidently and to perform certain written tasks in Welsh is essential for this post, for example contributing to a bilingual meeting and writing emails in Welsh.
General
We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.
All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.
All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.