Job summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.�
Are you looking for an exciting opportunity within the Defence College of Support? We have a pivotal role within Defence School of Policing and Guarding (DSPG) Senior Leadership Team where you could bring your expertise and experience to support the world class Police and Security Training for the Armed Forces. You would be working alongside all aspects for Ministry of Defence; Military, Civil Servants, contractors and external partners.
The college is made up of 3 schools; Defence School of Logistics and Administration predominantly based at Worthy Down; Defence School of Policing and Guarding in Southwick Park; and Defence School of Transport at Leconfield. The college headquarters is also based at Worthy Down � a newly built campus in Hampshire.
This is an exciting opportunity to become part of an inclusive team working with Military and Civil Service colleagues who deliver key auditing of Commanding Officer�s non-public funds. The work is varied and requires the ability to respond quickly to situations as they arise. The position is advertised at 37 hours per week on a Monday � Friday basis to provide first line to support to the Team and Headquarters.
Job description
The role of the Audit and Office Manager is both vital and varied. The role has responsibility for ensuring that all service funds are compliant with policy and the Commanding Officer is conformant to all other scrutiny and external audits. You will lead a diverse Team of Military and Civil Servants across Auditing, Accounting and Military HR.� �
You will be the Data Protection lead for the organisation and lead by example as one of the Civil Service leads for the organisation. You will have excellent communication skills and have an ability to tailor your approach to liaise with internal and external partners on a daily basis. This a challenging and exciting role for those looking to learn and develop their skills within the business and have the individual proficiency in Microsoft 365 packages and accounting software. (Outlook, Word, Excel, MS Teams).
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KEY AREAS OF RESPONSIBILITY
Internal Auditor for Public and Non-Public accounts�
Be the point of contact the department lead for all external financial audits.�
Manage the Joint Administrative Office (JAO) in accordance with current policies.���
Manage the timely and effective delivery of unit personnel administration.��
Manage the Quality Assurance of personnel administration procedures.��
Be a proactive member of the Senior Leadership Team.��
Inform the Commanding Officer on the management and maintenance of all Non-Public funds.�
Advise the Commanding Officer of unit on the management and maintenance of All Service (Non-Public) Funds.
Seek best practice from other departments on good working practices.
Person specification
Essential Attributes:
1. Ability to assimilate new information quickly.
2. Good communicator both written and orally.
3. Computer literate with sound planning and organisational skills.
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Desirable attributes:
Experience of working in audit and finance background.
Ability to prioritise evolving workloads.
Enjoys working in an ever-changing environment and relish the challenge to respond quickly to emerging issues.
Behaviours
We'll assess you against these behaviours during the selection process:
4. Making Effective Decisions
5. Communicating and Influencing
6. Working Together
7. Delivering at Pace
We only ask for evidence of these behaviours on your application form:
8. Making Effective Decisions
9. Communicating and Influencing
Benefits
Alongside your salary of �35,290, Ministry of Defence contributes �9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme.
10. Learning and development tailored to your role
11. An environment with flexible working options
12. A culture encouraging inclusion and diversity
13. A with an average employer contribution of 27%
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:�
14. 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years� service
15. Highly competitive pension scheme
16. Personal and professional development of skills
17. Alternative working patterns for many roles
18. Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
19. Enhanced parental and adoption leave
20. 6 days special leave per year which can be used for volunteering activities
21. Learning and Development
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We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
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Local Benefits:
On site Gym
On Site swimming Pool
Free on-site parking
On site Coffee shops
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses (move of home, excess fares or temporary transfer). Non Standard move applicants will be eligible for the full package, subject to eligibility. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey � we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.