活动协调与行政专员 – 合同工
职位概述
我们正在寻找一位热情、具备团队协作精神的活动协调与行政专员，负责全年在办公场所举办的各类活动。此职位适合擅长细节管理和组织工作的候选人，能够应对繁忙多样的活动日程安排。具备敏锐的细节观察力以及与客户、同事和其他相关方建立并维护良好关系的能力，是胜任此岗位的关键。
主要职责
* 与内部和外部团队沟通，管理各类活动的筹备与执行工作（例如：场地预订/租赁、发送邀请函、拟定活动流程、现场协调等），确保活动顺利进行并达成业务目标；
* 与外部嘉宾沟通，确认讲座细节、出行安排及费用报销事项；
* 组织办公场所的内部活动，例如：茶歇、夏季聚会、圣诞派对等；
* 管理办公场所的日常运作，确保运营高效、顺畅，并符合公司政策要求；
* 为员工和管理层提供行政支持，包括处理往来信函、安排会议等；
* 维护办公用品库存，进行采购并安排付款；
* 其他事务：根据业务需要处理临时任务和紧急情况，以支持各业务团队。
任职资格
对岗位所需的知识、技能、经验和资质的要求如下：
* 工作有条理，具备多任务处理能力；
* 沟通能力强，善于解决问题；
* 具备良好的人际交往与沟通技巧；
* 熟练使用 Microsoft Office 办公软件；
* 中英文听说读写流利是必需条件。
Event Coordinator and Administrator – Contractor
Job Summary
We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with the customers, colleagues and other stakeholders is crucial to succeeding in this role.
Key Responsibilities:Liaise
* with internal and external teams to manage all event preparations and operations (e.g. venue booking/hire, send invitations, draft programme, running events etc.) and to ensure events accomplish successfully with business goals;
* Communicate with external guests to ensure the details of talks, travel and reimbursement;
* Organise office events e.g., coffee break, summer party, Christmas party etc;
* Manage site operations and day-to-day functions to ensure the office site runs smoothly, efficiently and compliance to company polices;
* Providing administrative support to staff and management including handling correspondence, scheduling meetings etc;
* Maintaining inventory of office supplies, placing orders and arrange for payments;
* Other businesses: Handle ad hoc requests and urgent cases to support business teams.
Person Specification:
* List details of Knowledge, Skills, Experience and Qualifications needed to do the job:Well-organized with multi-tasking skills
* Ability to communicate effectively and solve problems
* Strong interpersonal and communication skills
* Good working knowledge in MS Office
* Proficient in speaking and written in English and Mandarin is essential