Job Description
Facilities & Operations Assistant (Maternity Cover)
Portsmouth
£23,200 – £25,000 per annum (dependent on experience)
Fixed-term maternity cover (until September 2027)
Role Overview
An opportunity has arisen for a Facilities & Operations Assistant to join a busy Business Operations team, reporting directly to the Facilities & Operations Manager.
This role is responsible for supporting the smooth day-to-day running of office facilities and operations, delivering a wide range of administrative and operational support services across facilities management, IT coordination, office administration, and visitor services.
Hours: 35 hours per week, Monday to Friday (09:00–17:00)
Benefits
* Private medical insurance and life assurance
* Employee Assistance Programme (EAP)
* 7% non-contributory pension contribution (plus salary sacrifice options)
* Enhanced maternity, paternity, and sick pay
* Cycle to work scheme
* Free onsite gym access and parking
* Hybrid working and enhanced annual leave
* Additional wellbeing and support benefits
Key Responsibilities
The successful candidate will support a broad range of operational activities, including:
* Supporting day-to-day building operations, including liaising with suppliers, raising maintenance requests, and monitoring ongoing works
* Assisting with health and safety compliance, including fire alarm testing, record keeping, and evacuation support
* Maintaining asset registers and coordinating office equipment, IT assets, and supplies
* Acting as the first point of contact for internal IT queries and coordinating with external IT support providers
* Supporting security and access processes, including visitor management, passes, and liaison with site security teams
* Providing general administrative support, including inbox and telephone management, post handling, and office duties
* Assisting with reception duties and ensuring a professional and welcoming experience for all visitors
* Supporting office moves, events, and wider operational projects as required
* Assisting with pool vehicle management, including bookings, maintenance coordination, and record keeping
* Maintaining office and kitchen supplies to ensure smooth daily operations
Additional Requirements
* Must have the right to work in the United Kingdom (sponsorship is not available)
* Appointment is subject to a satisfactory DBS check and additional security clearance where required
Apply today or call Lynsey at Key Recruitment for more information