All candidates must complete a Farleigh School Support Staff Application Form in order to apply for the position, this can be found on the school website. Please visit the Staff Vacancies page on the school website for the full job description and application form. We are unable to accept CV's in place of a completed application form.
Farleigh School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful applicant must be willing to undergo appropriate Child Protection Screening, including references from past employers and an enhanced DBS disclosure.
Farleigh School seeks to appoint a proactive and detail-orientated HR Assistant to support our Human Resources department, and provide PA support to the Director of Finance & Operations (DFO).
The successful candidate will assist with day-to-day HR operations, recruitment, employee relations, and administrative tasks; along with being responsible for the managing of the DFO's schedule, coordinating meetings, and handling correspondence. This role requires discretion, efficiency, excellent communication skills and the ability to multi-task.
Particular Tasks & Responsibilities:
HR Assistant
* Acknowledge and track candidate applications and request references for all shortlisted candidates prior to interview
* Support the HR Advisor to complete all required pre-employment checks and administration in advance of a new employee commencing their position
* Manage the new starter and leaver admin processes, including arranging inductions and coordinating exit interviews for staff
* Producing letters, reports and spreadsheets as directed
* Maintain and update employee records on relevant school systems
* Record all staff absences, liaising with the HR Advisor and line manager where appropriate
* Process employment references for former and current staff, liaising with the Headmaster, Head of Pre-Prep and the Headmaster's PA where appropriate
* Daily management of the HR Mailbox and respond to any enquiries
* Managing any HR filing
* Provide cover for the HR Advisor in all HR administration tasks
* Assist the School Office team with administrative tasks as required
PA to the DFO
* Collating information and preparing documents, including financial and confidential reports for SMT and Governors' meetings
* Attend and minute meetings as required by the DFO
* Supporting the DFO in their role as Clerk to the Governors
* Daily diary management and serve as the first point of contact for phone-based queries
* Administration of bursary applications
* Any other duties which may be assigned commensurate with the post and in keeping with the nature of the Prep school environment
We are seeking an individual to work full-time, all year round; for the right applicant, with the necessary skills and experience, we would consider part-time approaches and /or a different number of weeks per year. Working hours are based on 37.5 hours per week, Monday to Friday from 8.30am to 4.30pm, with a 30-minute unpaid lunch break. Applicants are encouraged to state their desired working hours and pattern in their application.
The successful candidate will have:
Essential:
* Recent and/or relatable experience in a admin role
* High levels of discretion and ability to manage confidential and sensitive information
* Strong interpersonal and communication skills
* Attention to detail and accuracy in data entry and record-keeping.
* Excellent organisational and time management abilities
* Approachable, enthusiastic and professional manner
* Ability to work as part of a team and independently
* Conscientious and proactive with the ability to manage conflicting demands and prioritise appropriately
* Proficiency in Microsoft Office
* Knowledge of employment law and HR best practices
Desirable:
* Experience of graphic design (Adobe InDesign)
* Experience of photography and Photoshop
* Experience of Google Analytics and Meta Advertising
* Experience of using a relationship management database
* Experience of organising events
* Experience of brand management
* A genuine interest in children and education
In return we will offer the successful candidate:
* Recent and/or relatable experience in a HR role
* CIPD Level 3 qualification or working towards it
* Experience working within a school environment
* Familiarity with safeguarding practices in schools
* Experience with HR software (HRIS), for example HR Pro
* Experience with payroll administration
Salary is dependent on experience, qualifications and skills at time of appointment
Job Types: Full-time, Permanent
Pay: £25,000.00-£27,000.00 per year
Benefits:
* Canteen
* Company events
* Company pension
* Discounted or free food
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
* Sick pay
* Work from home
Work Location: In person