Data Entry/Administrator
Company:
Our client is a leading provider of Mechanical and Electrical (M&E) maintenance across the UK. With a strong presence in the commercial, retail and industrial sectors, they also delivers specialist services in water hygiene and managed services - operating 24/7, 365 days a year.
With over 30 years of industry expertise and a workforce of more than 400 employees, our client operates nationwide from its headquarters in Blantyre, Glasgow, supported by strategically located offices across the UK. Our client continues to set the standard in facilities maintenance through innovation, real-time technology, and an unwavering commitment to excellence. They value the strength that comes from a diverse team. We are proud to promote equality, embrace inclusion, and stand firmly against discrimination in the workplace.
Company USP:
Comprehensive M&E Maintenance Coverage
Our client provides a full spectrum of building services maintenance, including critical, non-critical, and preventative solutions. Their services encompass mechanical, electrical, plumbing, HVAC, water hygiene, and fire safety systems, ensuring optimal building performance throughout their lifecycle
24/7 Nationwide Availability
With strategic offices and service centres across the UK, our client offers round-the-clock support 365 days a year. This nationwide presence ensures rapid response times and consistent service delivery, regardless of location
Tailored Solutions for Diverse Sectors
Our client specializes in providing customized facilities management solutions across various sectors, including commercial, industrial, retail, and public services. Their expertise allows them to address the unique challenges and requirements of each sector effectively
Purpose of the role:
Our client is looking to recruit a full-time Data Entry/Administrator. This person will form part of the Fixed Price Team and will be based at Blantyre.
Job purpose:
Maintaining and updating the Excel Database used for recording Fixed Price “Spin-off” quotations.
Raise work orders on internal CAFM system, Corrigo and allocate them to either in-house engineers or sub-contractors for completion.
Compilation of Quotations derived from Subcontractors recommended remedial work.
Review and update client portals with the status of outstanding quotes and orders.
Filing of quotes within our internal SharePoint system.
Following up outstanding quotations by communicating with clients, consultants etc with a view to advising our clients on works that need to be carried out and allow them to maximise our “quote to order” ratio.
Accurately input and update data in Computer-Aided Facilities Management (CAFM) systems (e.g., Concept, Planon, CAFAM, Maximo).
Record details of reactive and planned maintenance jobs, including job creation, updates, completions, and closures.
Maintain asset registers and update equipment data following maintenance visits or site changes.
Input and track contractor timesheets, job costs, and invoicing details as required.
Provide general administrative support to the FM team, including document filing, scanning, photocopying, and printing.
Assist in the preparation of reports, performance dashboards, and compliance documentation.
Maintain shared mailboxes and respond to basic queries or escalate to relevant departments.
Support scheduling of appointments, maintenance visits, and inspections.
Salary & Benefits:
Salary £26,000
Hours of Work Mon-Fri 9am to 5pm (35 hours per week)
Annual Leave 21 days plus 8 Statutory (Public / Bank) holidays
An Administered pension scheme is available