Job overview
Are you detail-driven, curious, and ready to make a real difference behind the scenes of patient care? Join our Pharmacy Procurement team and help the Trust recover costs and protect NHS funds by identifying and pursuing compensation claims when suppliers fail to meet contractual obligations.
In this role, you’ll:
1. Use analytical and investigative skills to facilitate claims for off-contract medicine purchases, ensuring suppliers are held accountable.
2. Work with our finance, procurement and clinical teams to maintain accurate records and resolve pricing discrepancies.
3. Play a key role in ensuring value for money and continuity of medicine supply, supporting the wider hospital mission of “excellent care every time.”
We’re looking for someone with:
4. Strong attention to detail and numeracy.
5. Confidence in communicating with suppliers and finance colleagues.
6. A proactive mindset — someone who enjoys problem-solving and seeing tangible results from their work.
In return, you’ll join a supportive, cross-site team passionate about improvement and collaboration. You’ll gain exposure to NHS procurement processes, build financial and contractual knowledge, and have opportunities for training and career progression within a friendly, inclusive environment where “better never stops.”
Main duties of the job
Your main focus will be to pursue contract compensation claims — identifying when pharmaceutical suppliers fail to meet agreed delivery or pricing terms and securing refunds for the Trust.
You’ll work closely with the Pharmacy Procurement and Finance teams to
7. Analyse purchasing data to identify off-contract purchases and opportunities for recovery.
8. Liaise with suppliers to resolve discrepancies, request credits, and negotiate claim outcomes.
9. Process and reconcile invoices accurately and within deadlines, supporting smooth payment flows.
10. Assist with medicine ordering and supply chain coordination, helping prevent shortages and delays
We’re looking for someone who is:
11. Detail-oriented and methodical, with strong numeracy and accuracy skills.
12. Confident with data and IT systems, particularly Excel and finance or stock control software.
13. Organised and reliable, able to prioritise tasks and meet deadlines in a busy environment.
This role is ideal for someone who enjoys analytical and investigative work and wants to make a real financial impact within the NHS, ensuring public funds are used effectively and patient care is never compromised.
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
·manage compensation claims for out of contract purchases using Exend+ to identify and pursue opportunities.
·To be an authorised signatory and have responsibility for the reconciliation, investigation, and processing of invoices for payment of pharmaceutical goods purchased on behalf of the Trust. Ensures work is completed within financial deadlines and accurately entered onto computerised accounting systems
·Provides essential support in communications with both internal and external stakeholders. Resolves discrepancies and provides advice and assistance with queries when required.
·Assists the Pharmacy Purchasing Manager with the purchase of all drugs and the resolution of Pharmacy purchasing problems and communication of remedial action with relevant pharmacy staff. Use of several software applications will be required to be undertaken including CMM stock control & Tecsol systems and any other required by finance and or suppliers.
Person specification
Essential & Desirable
Essential criteria
14. GCSEs (or equivalent) including Maths & English at Grade C/4 or above
15. Demonstrated experience of handling invoices, financial transactions, or order processing in a busy environment
16. Confident using Microsoft Office (especially Excel) and able to learn pharmacy or finance systems (e.g. CMM, Tecsol, Exend+)
17. Demonstrated attention to detail, numeracy and accuracy in financial or data entry tasks
18. Ability to communicate clearly and professionally with suppliers, finance and pharmacy colleagues
19. Ability to work independently, prioritise workload and meet deadlines
Desirable criteria
20. NVQ Level 2 or 3 in Pharmacy Services (or equivalent qualification or willingness to complete)
21. Previous experience working within an NHS pharmacy procurement or finance setting
22. Experience using CMM, Exend+, Oracle or similar stock/finance systems
23. Understanding of NHS procurement or contracting processes
24. Evidence of having contributed to service improvement or audit activity
25. Demonstrated commitment to personal development and learning
Equality, Diversity and Inclusion
Essential criteria
26. Evidence of having undertaken own development to improve understanding of equalities issues
27. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications