Join us as an Accounts Payable Assistant at The Dorchester Hotel, recently recognised as one of ‘The Sunday Times Top 10 Best Places to Work for’ in 2024 and ‘Hotel of the Year – London’ at the 2024 AA Hospitality Awards. We foster an inclusive culture aligned with our values of passion, personality, respect, collaboration, and creativity. We believe diverse perspectives enhance our success.
We care about your career and are proud of our industry-leading team. As an Accounts Payable Assistant, you will have opportunities to excel, learn from experienced colleagues, and benefit from our award-winning training programs.
What You’ll Do
As an Accounts Payable Assistant, you will manage and track fixed assets across the Dorchester Collection’s UK hotels, ensuring compliance with financial regulations and company policies.
Your Key Responsibilities Will Include
* Invoice Processing: Coding and posting invoices on ADACO and GPD, including food, beverage, consumables, operating equipment, and miscellaneous items.
* Financial Integration: Exporting invoices from ADACO and integrating them into GP Dynamics for accurate financial reporting.
* Supplier Liaison: Communicating with suppliers regarding invoices, credits, and payments, ensuring timely resolution of queries.
* Payment Management: Raising and updating invoices, reconciling accounts, and ensuring compliance with financial policies.
* Process Improvement: Assisting the Accounts Payable Manager in updating and refining standard operating procedures (SOPs).
* Efficiency & Accuracy: Working to enhance payment turnaround times while ensuring accuracy in all financial transactions.
What You’ll Bring
Essential Skills and Experience
* Strong understanding of accounts payable processes, including invoice coding, reconciliation, and supplier communication.
* Experience with financial systems such as ADACO and GP Dynamics.
* Excellent organisational skills with a high level of attention to detail.
* Strong communication skills and a customer service-focused approach.
* Ability to work collaboratively within a finance team and meet strict deadlines.
* Fluent in English, with effective communication skills with colleagues and suppliers.
Preferred Skills
* Experience in luxury hospitality or hotel finance departments.
* Knowledge of procurement and supplier payment practices.
* Problem-solving skills to improve financial processes.
* Experience managing multiple payment systems and invoice workflows.
What You’ll Get
* Complimentary stays with breakfast at Dorchester Collection Hotels annually.
* 50% discount on food and beverages at selected venues, plus friends & family stay discounts and high street online shop discounts.
* Employee benefits including pension contributions, seasonal ticket loans, rental deposit schemes, financial advice, and eye care vouchers.
* Opportunities for career development through apprenticeships from Level 2 to Degree Level 5.
* Participation in social events like summer parties, winter balls, quizzes, and celebrations.
* Referral bonus of £1000 for successful candidate recommendations.
* Well-being support and immediate access to health advice.
We celebrate diversity and are committed to creating an inclusive environment. If you require adjustments during the recruitment process, please contact the People & Culture team at 02073197011 or email PeopleAndCultureLondon.UK@dorchestercollection.com to discuss how we can support you.
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