Location: Location: London & Basingstoke – Hybrid – Three Days in Office Please note: the role requires presence in both offices, which may vary week to week (e.g. one day in London and two in Basingstoke, or vice versa).
Employment Type: Full time / 12 Month Fixed Term Contract
Business Area/Function: Insurance Services Thought The AA only provide roadside assistance? Think again.
For over 100 years, we’ve continued to evolve and adapt. Today, as the nation’s number one motoring organisation, we offer a range of excellent products and services to millions of customers from roadside assistance to home and motor insurance as well as providing the latest driving technologies. As we continue to expand, diversify, and modernise, joining us as our Executive Assistant, you’ll play a key part to our success and join us on this exciting motoring journey.
This is the job
As our Executive Assistant, you will support the Managing Director of Insurance Services. This is a busy and varied role where you will be providing seamless management of the MD’s diary, inbox management, organising and preparing for meetings as well as drafting and amending documents and reports.
You will be the ‘go to’ person for the Managing Director and his team and will have the ability to successfully multi-task, playing a key role in facilitating seamless communication and effective time management.
Proactive and agile, you’ll anticipate business needs, triaging and prioritising to ensure timely responses and efficient completion of actions.
What will I be doing?
* Support the MD: Assist in activities to ensure smooth, efficient and effective business operations, using your initiative to achieve overall business objectives. Ensure the MD is briefed on key matters and prepared for meetings.
* Report and Presentation Preparation: Coordinate and prepare reports, agendas and presentations for senior stakeholders and events, ensuring actions are monitored and completed.
* Communication & Engagement: Support the planning and management of events and internal communication, managing relationships with external partners and across the Group, driving engagement and collaboration.
* Record Keeping and Document Management: Maintain comprehensive and accurate records including meeting minutes and organise documents in support of MDs governance and oversight responsibilities. Track and monitor actions and deadlines to ensure timely follow up.
* Relationship Building: Develop and maintain close relationships within Roadside Services and with wider teams, the EA/PA community and other business areas.
* Office Management: Managing diary access, meeting preparation, weekly notes, inbox curation and dealing with enquiries.
What do I need?
Capability, Knowledge and Experience:
* Experience working within a similar Executive Assistant role supporting Executive level stakeholders
* Showcase excellent planning, multi-tasking, and organising skills, with the ability to prioritise, manage time effectively, and use initiative as needed.
* Proven ability to work within a fast-paced, ever-evolving environment with the ability to manage multiple priorities effectively
* High attention to detail to provide accurate and detailed record keeping including financial data
* Excellent collaboration and communication skills with a people-centric approach
* Strong analytical thinking and the ability to work independently, with a proactive problem solving mindset
Additional information
We’re always looking to recognise and reward our employees for the work they do. As a valued member of The AA team, you’ll have access to a range of benefits including:
* 25 days annual leave plus bank holidays + holiday buying scheme
* Worksave pension scheme with up to 7% employer contribution
* Free AA breakdown membership from Day 1 plus 50% discount for family and friends
* Discounts on AA products including car and home insurance
* Employee discount scheme that gives you access to a car salary sacrifice scheme plus great discounts on healthcare, shopping, holidays and more
* Company funded life assurance
* Diverse learning and development opportunities to support you to progress in your career
* Dedicated Employee Assistance Programme and a 24/7 remote GP service for you and your family
Plus, so much more!
We’re an equal opportunities employer and welcome applications from everyone. The AA values diversity and the difference this brings to our culture and our customers. We actively seek people from diverse backgrounds to join us and become part of an inclusive company where you can be yourself, be empowered to be your best and feel like you truly belong. We have five communities to bring together people with shared characteristics and backgrounds and drive positive change.
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