Social network you want to login/join with:
Office Manager & Personal Assistant, Goole
Client: Siemens Mobility Limited
Location: Goole, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 87d8cc7fe1bd
Job Views: 5
Posted: 17.06.2025
Expiry Date: 01.08.2025
Job Description:
We have an exciting opportunity to join our Siemens mobility team in Goole as an Office Manager and Personal Assistant. We are looking for someone to provide comprehensive office management and management assistance to an executive within our Customer Service management team. You will serve as a key point of contact in face-to-face meetings and via telephone with internal and external customers. Your role includes providing administrative support to facilitate the overall efficiency and success of the department.
You’ll make a difference by…
* Scheduling appointments and meetings, managing calendars, and prioritizing with the director.
* Coordinating travel arrangements and processing travel and expense reports.
* Organizing conferences or events, liaising with corporate communications and public relations teams.
* Preparing letters, emails, presentations, reports, statistical charts, and briefings, including data collection from the Customer Service business.
* Capturing and coordinating meeting actions for Customer Service management meetings and strategy sessions.
* Supporting the delivery of written proposals, reviewing and consolidating documents into professional formats.
* Supporting local management with onboarding, organization charts, HR support, approvals, and PMP.
* Liaising with senior members of customer, supplier, and partner organizations to build strong relationships.
As an Office Manager
* Managing Document Controllers, Project Administrators, Receptionists, and administrative staff, ensuring resource deployment and work quality.
* Handling recruitment, setting targets, and conducting appraisals.
* Creating office-wide safety schedules, liaising with EHS managers, and managing safety reports.
* Ensuring legal and audit compliance with Siemens Real Estate, maintaining documentation, and resolving issues.
* Maintaining technical documentation and business continuity plans.
* Participating in landlord and managing agent meetings, managing service charges, and coordinating building repairs and safety issues.
* Organizing fire drills, acting as a Fire Warden, and managing office safety protocols.
* Overseeing office equipment testing and record keeping.
* Serving as the main contact for office inquiries and record management.
The Customer Service business operates across the UK, and although this role is primarily based in a single office, mobility is required for support activities and events.
Your success will be grounded by…
* Experience in a multi-site matrix organization handling multiple stakeholders.
* Significant experience providing PA and administrative support at a director level.
* Excellent organizational skills with the ability to prioritize and work independently.
* Strong communication and front-of-house skills.
* Advanced knowledge of Office applications (Word, Excel, PowerPoint, Outlook, Project, Visio).
* Attention to detail and presentation skills.
* Focus on business results and teamwork to meet deadlines.
* Experience handling confidential information and understanding data protection.
Preferred:
* Knowledge of Siemens tools, policies, and processes.
* German language skills.
* Word processing and MS Office qualifications.
* Experience in event and conference management.
We offer a competitive salary, holiday allowance, pension, and flexible benefits tailored to your needs. Join us to create a better #TomorrowWithUs! We value diversity and encourage applicants with transferable skills even if they do not meet all criteria.
#J-18808-Ljbffr