GlasgowSalary – £27,000 - £28,000
Job Overview:
We are seeking an enthusiastic and versatile individual to provide administrative support and collaborate with colleagues to deliver exceptional service. This dynamic role is ideal for someone who excels as a team player and enjoys a variety of tasks.
Our Business Services Team consists of seven members, with four based in our London office and three in Glasgow. This position will work closely with colleagues in both locations and report to the Office Manager & Executive Assistant in Glasgow.
As the first point of contact for visitors, a warm and confident presence is essential. In addition to front-of-house duties, you will provide vital administrative support to our Property and Asset Management teams and senior leaders.
Key Responsibilities:
As part of a two-person front-of-house team, your daily responsibilities will include:
1. Weing and assisting visitors professionally and courteously
2. Handling iing calls and directing enquiries appropriately
3. Managing meeting room bookings, setup, and coordinating refreshments
4. Handling iing and outgoing mail and deliveries
5. Assisting with general office maintenance, including running errands and preparing meeting spaces
Additional administrative duties will include:
6. Providing travel, expense, and diary management support to Property & Asset Managers, Heads of Department, and Directors
7. Preparing professional presentations, documents, and massmunications
8. Supporting colleagues across the business to maintain high service standards
9. Managing the key register and coordinating access with Property Managers
10. Assisting with the coordination and logistics of corporate events and meetings
Skills & Qualifications:
11. Previous experience in a front-of-house or administrative role, preferably in a corporate or professional services environment
12. Excellentmunication and interpersonal skills
13. Highly organised with strong attention to detail
14. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
15. Confident in managing multiple tasks and prioritising effectively
16. Professional and approachable, with a strong customer service orientation.
17. Discreet and confidential when handling sensitive information
18. Flexible and willing to take on varied tasks as needed
Benefits:
19. Holidays – 25 days per year plus 10 bank holidays
20. Private Medical Insurance
21. Health Cash Plan
22. Pension Plan
23. Death in Service
24. Employee Assistance Programme
25. Cycle to Work Scheme
#4676482 - Kieran McGinness