Facilities | Admin | Scheduling | Immediate start | Warrington | £13.27phr + holiday pay
We are seeking a highly organised and proactive Facilities Coordinator to oversee the effective operation of the site’s CAFM system and support the Facilities Management team. The ideal candidate will be a confident communicator with strong planning skills, able to manage both planned and reactive workflows in a fast-paced environment.
Helpdesk
* Respond promptly and professionally to incoming calls and emails from the business.
* Log, prioritise, and assign reactive tasks, ensuring the correct engineer or supplier is allocated.
* Maintain clear communication with end users throughout the lifecycle of reactive jobs, keeping them informed of progress and expected completion times.
Planning & Scheduling
* Plan and schedule PPM tasks for the engineering team and external partners, ensuring resources are effectively coordinated.
* Work closely with the Lead Engineer and RFM Manager on a daily/weekly basis to ensure service levels, performance, and operational standards are consistently met.
Supplier & Subcontractor Coordination
* Liaise with subcontractors as required, reviewing performance and providing feedback through the appropriate internal systems.
* Obtain supplier quotations and upload them onto the internal system for client approval, ensuring accuracy and commercial awareness.
Communication & Relationship Management
* Build and maintain strong working relationships with internal stakeholders, engineering teams, subcontractors, and the client.
* Ensure all communications are clear, timely, and aligned with company standards.
Skills & Experience Required
* Experience using a CAFM system (e.g., Concept, Maximo, Planon, CAFM Explorer, etc.)
* Strong organisational and scheduling skills.
* Excellent verbal and written communication abilities.
* Customer-focused, with the ability to manage expectations professionally.
* Ability to work under pressure and prioritise workload effectively.
* Previous experience in Facilities Management or a similar support role is desirable.
* Proficient in Microsoft Office tools (Outlook, Excel, Word).
Personal Attributes
* Proactive and solution-oriented
* Strong attention to detail
* Able to build rapport at all levels
* Confident in multitasking and meeting deadlines
* Team-focused with a collaborative approach
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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