Job Description
The Litigation Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture. The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude. The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.
Job Requirements
* 3+ years of litigation experience
* Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline.
* Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365
* Excellent written and verbal communication skills.
* Superior people/interpersonal skills.
* Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm’s clients.
* Work discretely with confidential information.
* Must be proactive, accountable and have excellent judgment.
* Detail-oriented and able to work in a fast-paced environment while making very few errors.
* Must be adaptable to change and remain calm under pressure.
Job Responsibilities
* Actively manage complex schedules, agendas. Zoom meetings, calendars, travel, contact lists, and files
* Compose memos, letters, business agreements, closing documents, and other correspondence to internal and external audiences, as requested
* Perform a variety of administrative functions, including opening of new matters and conflicts
* Manage proforma and billing activities for attorneys working closely with finance department
* Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation needed for meetings, following up appropriately and anticipating needs
* Manage day-to-day workflow while juggling multiple priorities simultaneously
* Calendars court deadlines on attorneys’ calendars as well as the firm’s Case Management system
* Prepares filings with state and federal courts and agencies.
* Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested
* Responsible for attorney annual license renewals and for filing, monitoring and confirming attorney annual CLE compliance with regulatory authorities
* Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided
* Office Setting
* Computer based work
* Ability to lift, push, and pull up to 15 lbs
* Sit/stand for extended periods of time
* Teamwork and collaboration
* Reliable attendance in the office
Job Benefits
* Hybrid work environment (four days in the office – Wednesday anchor day)
* Excellent medical, dental, and vision insurance
* Group life and disability insurance
* Financial wellness program
* 401K employer match and profit sharing
* 23 days PTO in the first year of employment
* 11 paid holidays
* 16 weeks paid parental leave
* Mobile data reimbursement
* Free parking