We are looking for amotivated and detail-oriented HR Administrative Assistant to join our centralHR team supporting a network of 46 General Practices. This entry-level roleoffers an excellent opportunity to gain experience in a busy and fast-paced healthcareenvironment, working with experienced HR professionals to support essentialpeople processes across multiple sites.
Main duties of the job
MAIN DUTIES OF THE ROLE
Provide administrative support to the HRdepartment across the 46 General Practice sites
Assist in preparing and distributing HRdocumentation such as contracts, offer letters, and induction packs
Maintain accurate and up-to-date electronicstaff records and databases (e.g. Professional registrations, spreadsheets)
Collate and maintain employment recordsincluding contracts and recruitment documentation for personnel files
Help prepare for any required ad hocaudits/work sampling
Support recruitment activities includingadvertising roles, scheduling interviews, and requesting references
Help coordinate staff onboarding, compliancechecks (e.g. DBS), and training administration
Handle basic employee queries and directcomplex issues to the relevant HR team member
Assist with maintaining trackers formandatory training, appraisals, absence, and probation reviews
Support the organisation of HR-relatedmeetings, events, and briefings across the practices
Ensure confidentiality and security of all HRand personnel information
About us
SSP Health is one of the UKs largest primary care providers, running over 40 GP practices and employing over 500 staff nationwide. The organisations HR function sits within a central support team that underpins practice operations, staff development, and workforce compliance across all clinical and non-clinical functions.
Job responsibilities
JOB SUMMARY
We are looking for a motivated and detail-oriented HR Administrative Assistant to join our central HR team supporting a network of 46 General Practices. This entry-level role offers an excellent opportunity to gain experience in a busy and fast-paced healthcare environment, working with experienced HR professionals to support essential people processes across multiple sites.
MAIN DUTIES OF THE ROLE
Provide administrative support to the HR department across the 46 General Practice sites
Assist in preparing and distributing HR documentation such as contracts, offer letters, and induction packs
Maintain accurate and up-to-date electronic staff records and databases (e.g. Professional registrations, spreadsheets)
Collate and maintain employment records including contracts and recruitment documentation for personnel files
Help prepare for any required ad hoc audits/work sampling
Support recruitment activities including advertising roles, scheduling interviews, and requesting references
Help coordinate staff onboarding, compliance checks (e.g. DBS), and training administration
Handle basic employee queries and direct complex issues to the relevant HR team member
Assist with maintaining trackers for mandatory training, appraisals, absence, and probation reviews
Support the organisation of HR-related meetings, events, and briefings across the practices
Ensure confidentiality and security of all HR and personnel information
Qualifications & Skills
Good communication skills (both written and verbal)
Competent with Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and organisational skills
Ability to manage time and prioritise workload
Discreet and trustworthy when handling confidential information
A willingness to learn and contribute as part of a team
Previous administrative experience
WORKING CONDITIONS
Hybrid working Based at Head Office, Wigan, with occasional travel to General Practice sites (if required) with option to work from home to be agreed
Office hours (e.g. Monday to Friday, not including Bank Holidays) flexibility may be considered
Training and supervision provided
NHS or healthcare environment experience not required but would be advantageous
A supportive team environment within a healthcare-focused organisation
* Opportunity to gain valuable experience in HR and healthcare operations
* Exposure to HR practices across multiple General Practices
* Discretionary birthday and Christmas day off
Person Specification
Qualifications
* GCSE grade A to C in English and Maths
* Drivers Licence
* Experience in Administrative role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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