A well-established and respected law firm is seeking an experienced Private Client Legal Secretary to join their busy Leatherhead office. This position offers the opportunity to work within a professional and supportive environment, providing high-quality administrative and secretarial support to a specialist team.
The Role
As Legal Secretary, you will play a key role in ensuring the smooth day-to-day running of the Private Client department. You will act as a trusted support to Fee Earners, helping to manage workflows, maintain organisation and deliver an exceptional client experience.
Company Benefits:
* Private medical cover
* Company sick pay
* Pension scheme
* Life assurance
* Annual bonus scheme
* 25 days’ holiday plus bank holidays
* Professional development opportunities
Key Responsibilities:
* Drafting, formatting and amending legal documentation and correspondence from dictation and written instructions
* Managing complex diaries, scheduling appointments and coordinating meetings
* Handling incoming calls and enquiries, responding where appropriate and directing messages efficiently
* Opening new client matters, carrying out compliance checks and maintaining accurate electronic and paper records
* Liaising with clients, third parties and internal departments in a professional manner
* Assisting with the preparation of legal forms and online submissions
* Ensuring all documents meet firm presentation standards before distribution
* Supporting billing processes, including preparing invoices and assisting with time recording queries
* Maintaining confidentiality and handling sensitive information with discretion
* Contributing to the smooth operation of the team by assisting colleagues when required
Experience and Skills Requirements:
* Previous experience as a Legal Secretary, ideally within Private Client or a similar practice area
* Strong typing and document production skills with excellent attention to detail
* Confident using Microsoft Office and legal case management systems
* Highly organised, with the ability to manage competing priorities
* Calm and professional when working to tight deadlines
* Strong communication skills, both written and verbal
* A proactive and dependable team player who takes ownership of their workload
* Empathetic and personable, with the ability to deal sensitively with clients
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted