Owen Reed is looking for a Personal Assistant and Operations Coordinator for a top law firm in London.
Hybrid: 3 days in the office, 2 days from home
We’re seeking a highly organised and proactive PA with facilities management experience to support the Global Head of Facilities and Logistics and the Facilities and Client Services Manager. This is a busy, varied role that requires strong communication skills, excellent attention to detail, and the ability to manage multiple priorities across international offices.
Key Responsibilities
* Provide proactive PA support, including complex diary and travel management across multiple time zones
* Manage invoices, expenses, and financial tracking for facilities projects
* Prepare professional presentations, reports, and correspondence using Microsoft Office
* Act as the main contact for global travel queries and event coordination (including the Partnership Conference)
* Support facilities operations including insurance renewals, company car administration, and carbon accounting
* Maintain departmental systems, records, and intranet pages
* Liaise with suppliers, internal teams, and senior stakeholders to ensure smooth daily operations
Skills and Experience
* Previous PA experience, ideally within a law firm or professional services
* Strong knowledge of facilities or operations management processes
* Excellent organisational, interpersonal, and communication skills
* Advanced Microsoft Office skills (Word, Excel, PowerPoint)
* High attention to detail, discretion, and a proactive, “can-do” attitude