Job Title: Medical Secretary
Trust Location: Oxford Health NHS Foundation Trust
Location: Abingdon Hospital
South Oxon Adult Mental Health Team
The Ridgeway, 99 Wantage Road, Didcot, OX11 0AF 2 days
Abigndon Hospital 3 days
Hours: 37.5 hours per week
Working Pattern: Monday - Friday ( 9:00 - 17:00)
Duration: 8 Month
What you’ll be responsible for:
JOB DESCRIPTION
Oxford Health is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
This job is to work within the South AMHT Administration team that has just received Exceptional People Award and Highly Commended Feb 2022.
DUTIES AND RESPONSIBILITIES
1. To provide support with the compilation of reports, typing letters and correspondence including from digital dictation when required and to be responsible for uploading patient information onto Rio and any other appropriate system in a timely manner.
2. Helping to manage the 3 inboxes
3. Answering the telephone, taking messages and processing enquiries.
4. Taking and producing meeting minutes and following actions arising
5. To use Microsoft Office applications including Word, Excel, Teams and Outlook as required.
6. To assist with the supervision, coaching and training of Junior Administrators in the team.
7. To assist with reception duties for Outpatients departments when required.
8. Checking that stationary supplies are adequately stocked and ordering when necessary.
9. Contacting the Estates Department to carry out repairs, checking work has been undertaken to satisfaction.
10. Keeping notice boards tidy and up to date and adding anything of interest or importance to staff.
11. Recording accidents and near misses on the Ulysses system.
12. To carry out other duties as requested by the Office Manager to support the quality of service provided by the team.
13. Help to create documentation regarding new processes
14. Keeping the Trust policies, procedures, and fire book up to date.
You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.
You’ll have the following skills/experience:
MUST HAVES
Please list the “Must-haves” required along with any service information which may support us in resourcing. The job description and any substantive job advert copy should also be provided as an attachment.
MUST HAVES
Understanding of Rio and Microsoft programmes
Analytical and judgement skills
Accurate attention to detail
Excellent Keyboard skills
Excellent telephone and communication skills
Ability to work under pressure
Ability to prioritise own work load and work towards Deadlines
Proven ability to work as a member of a team
Ability to liaise with all professionals, colleagues and service users in a confident and effective manner
Good understanding of the General Data Protection Act
Working in an office / educational environment
Call handling experience
Good communication skills with an empathetic approach
High levels of emotional resilience
Ability to work under pressure in a calm manner
Enthusiasm and motivation
Flexibility in approach to work and the changing needs of the service/team
As a member of NHS Professionals, you have fantastic benefits:
· Competitive pay rates- work this week, get paid next week
· Essential support when you need it- 24/7 365 days- call us anytime
· Multi locational- work across neighbouring Trusts
· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
· Training and development opportunities- Keep up with the essentials and more
· Build holiday allowance for every shift you work- your work life balance is important to us
· Stakeholder pension scheme available- a flexible future for you and yours