Overview of the job
This is a specialist administrative job in an establishment.
Summary
The job holder will provide administrative support to the Security Intelligence Department and assist the Head of Security in the delivery of an effective intelligence system within the establishment.
They will be responsible for maintaining administration systems effectively and efficiently within specified timescales for the establishment
This is a non-operational job with no line management responsibilities.
This role is rotational.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Analyse and evaluate intelligence information to support and inform decision making in the prevention of security breaches and management of incidents. Where required, undertake further analysis on Security Incidents Reports (SIRs) that require it
Produce a monthly Intelligence Report and disseminate it as required within the establishment, collating feedback, before presenting the report at the monthly Security meeting
Regularly update line management regarding local security issues and any intelligence received
Make sure that the security intelligence system is updated, maintained, used appropriately and that staff are trained in its use as required
Check security information received, determine level of importance and recommend responses and solutions
Collate and distribute monthly targets for searching and mandatory drug tests to all residential units
Delivers in-house training in intelligence related procedures which will include both induction training for new starters and some specific on-going training which reinforces the need for all staff to adhere to security protocols
Liaise with other establishments, Law Enforcement groups and external agencies and to disseminate intelligence and SIR information in line with local and national policies to maintain safety and security
Provide advice and guidance to the Security Manager on current trends and issues. This includes identifying and monitoring of targets under the local supply reduction policy and extremism policy
Monitor the Regulatory Investigatory Powers Act (RIPA) and Covert Human Intelligence Sources (CHIS) procedures in line with relevant local/national policies, audit standards, Local Security Strategy (LSS), Interceptions of Communications Commissioner’s Office (IOCCO) and other standards
Monitor prisoner communications in line with relevant local/national policies, audit standards, LSS and the IOCCO requirements
Support the Establishment Corruption Prevention Manager in detecting staff ‘wrongdoing’, preventing and detecting crime
Act as the liaison for the BRENT secure fax
Act as point of contact for all Violent and Sex Offender Register (ViSOR) issues in the security department
Liaise with external stakeholders regarding Counter Terrorism and Extremism
Interview prisoners where intelligence suggests they may be the victims of extremist bullying or where prisoners have requested to speak to Security relating to Counter Terrorism Unit (CTU)
Brief and liaise with residential units regarding covert testing
Compile and keep up to date “subject profiles” on any Terrorism Act (TACT) prisoners, “problem profiles” and analytical reports on incidents or individuals
Assess any seized items such as literature/audio for any extremist content
Compile and complete reports on TACT or Security Threat Group prisoners
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for the area of work
Act as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishment
Complete monitoring returns for the area of work
Input requisitions on the finance database for purchases in the area of work
Co-ordinate any awareness sessions for the area of work
Prepare paperwork for checking by their manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required
Collate information on relevant Service Delivery Indicators (SDI’s)
Arrange any meetings including the preparation of paperwork, minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Making Effective Decisions
Technical Requirements
Job holders must complete specific training in their administrative specialism once they take up post. When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.
Ability
Able to deal effectively and assertively with staff at all levels
Able user of MS Word and MS Excel
Information collation and analysis