An opportunity has arisen within the Oncology Department for an experienced hard working, efficient and self-motivated person to join our team as Medical Secretary working 37.5hrs per week.This is a busy and interesting post in which you will be expected to communicate effectively with members of the Oncology team, other teams, Oncology patients and other service users. With excellent communication and interpersonal skills, you will need to be able to work well both independently and as a member of this dynamic team to deliver a high quality efficient service. Thorough working knowledge of Microsoft Office packages is essential. An RSA II qualification is desirable and understanding of medical terminology would also be an advantage. Reliability, punctuality, integrity and the ability to work calmly under pressure are key qualities and excellent organisational skills are required.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
Main Duties
* To provide administration support for 2 Consultants and other clinical staff.
* Liaise and book patient appointments
* Monitoring and validating primary target lists
* Clinic Dictations to be Audio Typed
* Action Data Quality Reports
* Liaise with other Trusts and Multi Disciplinary teams
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job responsibilities
Responsible for co-ordinating and delivering a comprehensive medical secretarial and personal assistant service to Consultant Oncologists and other clinical team members in an efficient and timely manner, working on own initiative. Maintain good communications between the consultant, patients, carers and other health professionals.
To contribute to the effective delivery of patient care, through knowledge of consultant practice and hospital systems.
To aid in the supervision of trainee/junior staff, bank/agency staff and filing clerk as necessary within your area.
To maintain absolute patient confidentially in accordance with the Trusts Code of Practice for Patient Confidentiality.
Person Specification
Experience
* oPrevious demonstrable clerical experience oPrevious demonstrable experience within acute care setting
* oDemonstrable experience of working within a large clinical setting oWorking knowledge of clinical systems
Qualifications
* oNVQ 3 in Business and Administration or equivalent demonstrable experience
* oECDL oNVQ in Administration
Knowledge
* Previous demonstrable experience of typing letters
* Previous demonstrable experience of Audio Typing of Medical Terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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