Overview
Greenvolt Next is committed to the Distributed Energy Generation, as this is one of the main axes of energy transition and key to reduce the costs of energy bills. We have partnerships across Europe relying on local knowledge and market expertise.
As a Document Controller, you will be responsible for managing and maintaining accurate records and documentation across all project phases for large-scale renewable energy projects. You will ensure that controlled documents are properly maintained, distributed, tracked and archived in compliance with company standards, ISO requirements and client expectations.
Key Accountabilities
* Maintain and manage the business IMS, including all changes, updates, and revisions.
* Oversee and manage document control for all project-related documentation.
* Assign and manage drawing numbers and systems for solar design drawings and electrical drawings; management of incoming third-party drawings.
* Ensure that all project drawings and documents are issued correctly and in a timely manner to customers for review, feedback, or approval.
* Collect, track, and distribute comments from reviewers and ensure reviews are completed and documented properly.
* Work closely with engineering, design, and project teams to improve document control systems and processes.
* Support compliance by maintaining robust and auditable documentation standards.
* Provide full administration support to the project team as well as being the main interface for the project with both external and internal contacts.
* Set up, administer and manage a thorough document and information control system for the project.
* Input data and file incoming drawings and other design documentation and copy distribution.
* Set up and configure a document control system and sharing system tailored to the needs of the project.
* Maintain accurate records of all drawings and other construction documents issued by consultants and contractors through each stage of the project.
* Ensure an effective internal review loop so that all documents are properly reviewed by the Project Team.
* Ensure outside contractors return information in time for deadlines.
* Additional duties as assigned by your manager.
Qualifications
* City & Guilds or NVQ in business administration, quality assurance, or project management.
* Familiar with ISO Standards 9001, 14001, 45001.
* 2–5 years’ experience in document control, ideally in an engineering or construction environment.
* Experience with document control systems such as SharePoint, Asite, or similar platforms.
* Experience working in an EPC project/engineering document control environment (required).
* Strong attention to detail and an organized approach to managing large volumes of documents.
* Familiarity with utility-scale solar projects and working with third-party designers (a strong advantage).
* Good communication skills, both written and verbal.
* Background in renewable energy or utility-scale solar is a plus.
* Familiar with industry drawing standards and revision control.
What we offer
* Competitive salary aligned with experience;
* Free birthday day
* Bike to Work Scheme
* Discounts from local businesses.
* Being part of an international environment
Additional Benefits after successful completion of probation
* Company Pension
* Death in Service
* Income Protection
* Flexible Friday
* Professional Membership fees
* Training and CPD
This job description is intended as a general guideline and is not exhaustive; it is a flexible document and may be subject to change to meet the evolving needs of the company.
We are an Equal Opportunity Employer and give consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity. Note this role is based in Ireland and you must be based in Ireland to complete the tasks of this role
We want an energy transition for everyone from everyone!
Seniority level
* Associate
Employment type
* Full-time
Job function
* Quality Assurance and Administrative
* Industries: Services for Renewable Energy, Electric Power Generation, and Construction
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