Job Description
Hodge Jones & Allen
Leading London NW1 Solicitors
Seeks an Accounts Payable Manager to join the finance team.
The Firm
Hodge Jones & Allen Solicitors has represented ordinary people caught up in the most extraordinary events for over four decades. As a firm deeply committed to providing first-class legal help to individuals, we pride ourselves on our strong ethical values.
We are currently seeking an Accounts Payable Manager to join our dedicated team.
This pivotal role will involve overseeing the accounts payable function within the firm, ensuring our financial operations run smoothly and efficiently. As a member of our finance department, you will collaborate with various teams across the organisation to optimise workflows and maintain our commitment to excellence in service delivery.
At Hodge Jones & Allen, we recognise the importance of transparency and accountability in financial dealings, and we aim to uphold these values in our accounts payable operations. If you are looking to be part of a dynamic team where your expertise can contribute to our mission of providing outstanding legal services, we would love to hear from you.
MAIN DUTIES
Duties will vary in importance and priority, depending on circumstances and the needs of the business at any particular time, but will include the following key responsibilities:
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* Inputting purchase invoices, obtaining approval from management for payment and making payment
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* Management of supplier accounts on the system
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* Maintaining nominal accounts relating to court fees, courier fees and taxi expenses along established guidelines
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* Supplier account reconciliations
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* Reviewing creditors lists and forecasting payments to be made over the coming weeks
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* Reviewing the daily and monthly payment run on the online banking system
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* Dealing with the day to day supplier queries and monitoring the supplier inbox
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* Liaising with the billings and cashiering teams
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* Producing reports for finance and the wider internal teams
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* Supervision of the Accounts Payable Clerks
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* Ensure compliance with VAT regulations
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* Ensure compliance with the SRA Accounts Rules
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* To identify required improvements to processes and controls or remedial action and present findings/recommendations to the management team
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* To design internal guidelines and contribute to the development of our compliance infrastructure
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* To deliver an effective and timely service to the firm by managing their own workload and maintaining a high degree of accuracy
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* Assisting with other ad hoc tasks as required by the finance team
SKILLS KNOWLEDGE AND EXPERIENCE
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* Experience in an Accounts Payable function within a law firm
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* Good working knowledge of VAT regulations
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* Experience overseeing junior team members
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* Ability to establish and maintain good working relationships
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* Ability to present information simply and accurately, both orally and in writing
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* Ability to work methodically to deal with a constant flow of work
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* Ability to work under pressure and prioritise work appropriately
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* Ability to work on own initiative and work without supervision
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* Good analytical, diagnostic and numeracy skills
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* Good telephone manner
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* Strong IT skills (Excel VLOOKUP)
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* Excellent attention to detail
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* Commitment to delivering a professional service to the highest standards
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* Highly motivated and willing to take on new challenges
BENEFITS
We offer a competitive and comprehensive benefits package designed to support your well-being, work–life balance and professional development, including:
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* Generous annual leave (22–27 days depending on role), plus Christmas shutdown and additional birthday leave
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* Extra paid leave for volunteering, moving house and study
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* Long service recognition leave at 10, 15 and 20 years
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* Pension scheme (3% employer contribution, 5% employee, with salary sacrifice option)
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* Life assurance (2x salary) and Group Income Protection (up to state pension age)
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* Enhanced maternity pay (subject to qualifying service)
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* Wellbeing support, including Mental Health Champions, First Aiders and an Employee Assistance Programme
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* Cycle to Work scheme and season ticket loan (post-probation)
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* Employee referral bonus scheme
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* Discounted legal services and access to an extensive Employee Benefits Portal (gym membership, health plans, private medical insurance, dental, cinema and retail discounts)
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* Eye care contributions
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* Complimentary office fruit deliveries twice weekly
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* On-site social space with pool table and subsidised bar
To apply, please send your CV, covering letter and salary expectations by clicking the apply button.