Job Description
Reporting to the Head of Facilities, this fast-pasted, varied role involves managing office fit-outs, relocations, and ongoing facilities operations, ensuring compliance with health & safety regulations and supporting the business continuity strategy.
Duties will include but are not limited to:
* Manage end-to-end office relocation, expansion, and fit-out projects (UK & international)
* Source and secure new office locations (leased and serviced), including lease coordination
* Lead internal project teams (IT, Legal, HR, Finance) and liaise with suppliers and local admin teams
* Conduct international site visits (3 per project), including pre-fit out, fit-out supervision, and final snagging
* Ensure global and UK health & safety compliance, including fire safety and first aid procedures
* Oversee security systems, access control, PPM schedules, and maintenance contracts
* Support London office operations: reception cover, utilities, carbon reporting, and business continuity plans
* Assist in procurement, budget preparation, and vendor negotiations for facilities services
* Coordinate ISO premises audits, GDPR compliance (CCTV), and maintain risk assessments and legal registers
* Provide support to the wider facilities team during holidays and absences
Qualifications
* Previous experience as a properties / facilities manager is essential
* Experienced in working efficiently as part of a team
* Excellent communication skills – must be comfortable and confident liaising with external providers
* Experienced in project management from proposal stage to execution
* Proven experience of managing large budgets and procurement negotiation
* Extremely organised with the ability to multi-task
* Ability to analyse problems and resolve issues quickly
* Strong understanding of Health and Safety requirements
* Previous experience dealing with logging maintenance issues and chasing complaints
* Comfortable chasing contractors, landlords and other 3rd parties.
* Friendly, approachable, resilient & adaptable. Must be able to use initiative and be forward thinking
* Highly motivated with a high sense of urgency.
* Willing to work out of hours on occasions.
* Willing to travel internationally regularly to new ACS offices
Additional Information
* 22days annual leave (increasing to 25 after 1years service & with length of service)
* Free breakfast and lunch in our onsite canteen “The Hangar”
* Free onsite gym – including classes
* Free onsite parking
* Continued professional development
* Life insurance
* Private healthcare and pension
* 2x “Giving Back” charitable days per year
* Cycle to work scheme
DIVERSITY & INCLUSION
Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.