Job Details
Group Office Administrator
Hours - 35 Hours per week and a 1 hour unpaid break (Pro Rata) -22.5 Per Week Maternity Cover
Salary From - £19,695.00
A bit about BAKO Group....!
BAKO is a leading supplier of Bakery Products and Ingredients servicing customers throughout the United Kingdom. BAKO Ltd forms an integral part of the BAKO Group Ltd with revenues of £150m and over 300 employees. The Group is the largest bakery goods wholesaler in the UK with National coverage serviced via its depots in Preston, Wimbledon and Durham.
Launched over 60 years ago, BAKO offers the food industry an outstanding combination of competitive prices plus the exceptional customer service only a local company can provide. Today our customers enjoy the combined purchasing power, logistics and resources of one of the largest nationwide distributors to the food industry. From large pallet deliveries to products for the small & home baker, BAKO caters to all size of customer.
Purpose of Job
To provide ad-hoc and scheduled administrative support to the Group CEO on Board Meetings and other business administration, including Company Secretarial tasks/duties and support the Group HR Director with project specific administration tasks, as required.
Main Duties
* Board Meeting preparation and minute management - coordinating agendas, minutes, reports and presentations
* Booking travel for the Group CEO and other Senior Managers as requested/required
* Production and distribution of Board meeting packs
* Collating and distribution of all AGM reports and/or documentation as applicable
* Providing ad-hoc administration support to the Board as required i.e., Organising lunches
* In conjunction with Group CEO, authorising and coordinating annual leave for Senior Managers for Group CEO’s direct reports
* Managing Group CEO credit card statements
* Create Key Holder Agreements for customers, ensuring that they are countersigned by the Board Chair and returned to customers and logged in our system
* Providing day-to-day and project-specific administration support to Group QHSE Manager
* Providing day-to-day and project-specific administration support to Group HR Director, as requested
* Managing stationary for the business
* Establishing and managing external service providers as necessary
* Whilst carrying out your duties be aware, at all times, that there is a legal requirement to take reasonable care of the health and safety of yourself and others and to comply with safe working practices and procedures laid down by the Company.
* To adhere to the instruction given by Management.
* To ensure compliance with Working Instructions /Quality Procedures.
* To operate to company rules and requirements, at all times.
* To adhere to applicable business KPI’s.
* To assist with the training of others when require
* To carry out temporary cover arrangements as required in any area allocated.
* Highlight any potential training need.
* Maintain good relations with customers and good interaction with all personnel and Management.
Health & Safety
* Promote and maintain a safe working environment by adhering to all company Health & Safety policies and procedures.
* Take reasonable care of your own health and safety, as well as that of others who may be affected by your actions or omissions.
* Promptly report any hazards, unsafe practices, incidents, or near misses to your line manager or the Health & Safety team.
* Cooperate with management on all matters relating to health and safety, including attending mandatory training and following issued guidance or instructions.
* Use equipment and personal protective equipment (PPE) properly and as instructed to minimise risk.
* Participate in risk assessments and contribute to the identification and control of workplace hazards.
* Support a culture of continuous improvement in workplace safety by actively engaging in health and safety initiatives and suggestions.
Job Requirements
Essentials
* Maintain the highest level of confidentiality at all times
* Proficient IT skills, in particular Microsoft Office
* Energetic approach with the ability to be self-motivated and pro-active
* Highly organised with the ability to multi-task
* Able to work effectively under pressure
* Flexible ‘can do’ approach
* Able to deal effectively with changing and conflicting priorities
* Proficient communications and writing skills
Desirable
* Experienced in minuting meetings
What We Offer
* KPI bonus scheme
* 28 days holiday inclusive of bank holidays (pro rata)
* Company Pension Scheme
* Life Assurance cover
* Company Sick Pay
* Employee Discount Scheme
* Cycle to work Scheme
* Employee Assistance Programme
How to Apply
To apply for this role, please click "Apply" button
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