Detailed job description and main responsibilities
Provide administrative support to the department:
* To assist in the representation of R&D in a trust-wide capacity.
* To assist in the maintenance of the current portfolio of projects within R&D.
* To assist in increasing the engagement with staff about research.
* To assist with R&D projects and initiatives.
* Uses a range of office software, including email, spreadsheets and databases, Microsoft Office software and online meeting packages.
* Use a range of office software, including email, spreadsheets and databases, Microsoft Office software and online meeting packages.
* Implementation and promoting the R&D and Trust Equality, Diversity and Inclusion policy and agenda.
* Ensure accurate entry of data to research databases and using this data to pull crucial reports for the team. Contribute to the production of high quality evidence.
* To assist the R&D Leadership team to support initiatives and projects within the department.
* Provide administrative support to projects and conduct any administrative tasks in the department required by the needs of projects in the R&D Department.
* Day to day administration management of the R&D Department, including minute taking, maintaining supplies of stationary and equipment, organising meetings, diary management of the management team and financial administration.
* To ensure that systems are in place for the gathering of performance monitoring information.
* To ensure secretarial cover is adequate to continue delivering the service and maintain an awareness of whole department activities.
* To collate information in order to monitor achievement of targets, proactively chasing gaps in data provision and providing statistics and reports through identified reporting lines.
* Receiving callers and visitors to the service, both by telephone and in person, directing people as appropriate.
* Prepare research information highlighting agreed targets to assist with the smooth running of the department.
* To liaise with other departments and parts of the organisation, following up information and gathering data as needed.
* To undertake continuing professional development and supervision.
* Plan and organise own time and workload activity with prioritisation, use initiative and be able to work independently.
* Maintain patient confidentiality at all times.
* To carry out surveys and audits as necessary to own work.
* Maintain adequate records and ensure all relevant information is documented for projects.
* Support reports as required for the needs of projects.
* Provide administrative activities as required for the department in relation to project finance, as required.
* Assist the team to close down, monitoring and audit of projects.
* Maintain and develop skillsets through CPD.
* Support project activities as part of the extended clinical care team, as the service requires.
* Any other responsibilities as required by the role.
Other Duties
The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibilities entailed. Such variations are a common occurrence and would not of themselves justify the re-evaluation of a post. In cases, however, where a permanent and substantial change in the duties and responsibilities of a post occurs, consistent with a higher level of responsibility, then the post would be eligible for re-evaluation.
For a full list of duties and responsibilities please see attached job description.
Person specification
Education and Qualification
Essential criteria
* A good standard of English to O level/GCSE or equivalent RSA/OCR level III or equivalent knowledge and skills
Experience and Knowledge
Essential criteria
* Experience of general administrative duties, including producing and providing reports, minute taking, diary management and financial administration
Desirable criteria
* NHS clinical research experience
Skills and Abilities
Essential criteria
* Ability to demonstrate excellent written and verbal communication skills, including overcome barriers to communication
* IT skills related to data handling and analysis
Personal skills
Essential criteria
* Ability to be flexible and adaptable to rapidly changing situations and/or tasks
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