Overview
As we expand our operations, we’re seeking an experienced Estates & Facilities Manager to ensure our premises remain secure, compliant, and optimised for a high-performing regulated environment. We are seeking a highly capable and experienced Estates & Facilities Manager to oversee the day-to-day management, maintenance, and operational oversight of Montu Pharmaceutical’s new facility. This senior position will play a key role in ensuring that the site is safe, compliant, cost-effective, and aligned with our strategic and operational objectives.
You’ll be responsible for managing service charge budgets, coordinating rent reviews and lease events, managing service providers, ensuring regulatory compliance (e.g. MHRA, GDP), and maintaining a safe, efficient workplace that supports ongoing business growth.
The role is ideal for someone with strong commercial acumen, excellent stakeholder management skills, and a proactive, solution-oriented approach.
Responsibilities
* Property & Lease Management
o Act as primary contact for landlords and agents on all property matters
o Lead rent reviews, lease renewals, break clauses, and service charge reconciliations. Review and monitor service charge budgets and invoices, ensuring transparency and value.
o Support property acquisitions, fit-outs, refurbishments, and disposals.
* Financial & Commercial Oversight
o Manage and track estates budgets, including service charges, repairs, and supplier contracts.
o Report on spend across sites and identify cost-saving or efficiency opportunities.
o Ensure value for money and adherence to SLAs/KPIs in supplier and contractor agreements.
* Compliance & Risk Management
o Ensure regulatory compliance with H&S, MHRA, GDP, and building standards.
o Oversee regular inspections, risk assessments, and compliance reporting.
o Management of H&S standards including fire safety, legionella, electrical safety and act as lead for health & safety across estates and facilities.
o Lead health & safety training and awareness, ensuring all staff understand and follow safe working practices.
* Operational & Contractor Management
o Oversee building services (HVAC, access control, utilities, waste, security).
o Coordinate external contractors and service providers for maintenance and upgrades.
o Support space planning, fit-out, and optimisation of office, warehouse, and storage areas.
o Take a hands-on approach to resolving operational issues quickly and effectively.
Qualifications & Experience
* 5+ years in a senior estates or property management role (regulated, commercial, or multi-site).
* Strong expertise in commercial leases, rent reviews, service charges, and property legislation.
* Proven track record of managing landlord/tenant relationships and supplier contracts.
* Financially astute, with experience managing budgets and delivering cost efficiencies.
* Solid knowledge of H&S, compliance frameworks, and facilities management best practices.
* Familiarity with MHRA/GDP regulated environments (pharmaceutical/healthcare/life sciences) highly advantageous.
* IOSH/NEBOSH (or equivalent) desirable.
* Excellent stakeholder management, communication, and negotiation skills.
* Proficient in facilities/property management systems and MS Office.
* A practical, can-do attitude, comfortable rolling up your sleeves and supporting tasks both big and small to keep operations running smoothly.
What we offer
* Competitive salary
* 25 days holiday (rising to 30 after one year) + bank holidays
* 5% matched pension
* Cycle-to-work scheme
* Opportunities for development and growth
* A dynamic and supportive work environment
About Montu
Montu UK is a leading digital health company specialising in cannabis-based medicines (CBPM). We are committed to transforming lives by improving access to safe, effective treatments and offering an exceptional standard of care. Our dynamic and supportive work environment is the perfect place for you to grow professionally while making a meaningful impact on patients’ lives.
Compensation Range: £55K - £65K
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