Location: Central Birmingham (Onsite)Salary: £33,000 per annum Schedule: Monday to Friday, Full-Time Contract Type: Permanent Confidential Posting: This role is being advertised on behalf of the organisation and remains private and confidential.About the Role:We are seeking a proactive and organised Facilities Coordinator to manage and support all aspects of office facilities operations at a central Birmingham location. This is a full-time onsite role offering a dynamic environment and the opportunity to work closely with internal teams, vendors, and property management.
Key Responsibilities
1. Coordinate internal staff relocations and workspace changes, including furnishings, IT equipment, and phone lines.
2. Receive and manage facilities service requests (, cabling, lighting, electrical, video conferencing) and liaise with vendors for timely resolution.
3. Administer new employee and contractor setups, change requests, work orders, and car parking allocations.
4. Monitor service requests to ensurepletion within agreed timeframes and provide status updates to stakeholders.
5. Support internalpliance audits and maintain documentation of findings and action plans.
6. Collaborate with internal teams, landlords, and external vendors to ensure smooth operations.
7. Maintain and update the disaster recovery manual, including vendor contact details and alternate facility plans.
8. Manage access control systems, including issuing access cards, keys, and coordinating lock installations.
9. Notify property management of deliveries and contractor visits, ensuring appropriate access arrangements.
10. Negotiate vendor pricing and contracts for services such as telmunications and waste management.
11. Coordinate cleaning schedules and duties between building staff and administration.
12. Oversee procurement of services, equipment, and supplies, and maintain inventory of fixed assets and office equipment.
13. Assist with budget preparation and track monthly spending against forecasts, providing variance reports.
14. Cover reception duties, manage the post room, and coordinate visitor and contractor arrivals.
15. Manage the office email inbox and respond to facilities-related queries.
16. Perform other related duties as required.
Qualifications & Experience
17. High school diploma or GED required.
18. Up to 3 years of experience in facilities coordination or office administrative support.
19. Basic to moderate proficiency in facilities procedures and project coordination.
20. Ability to work under supervision with limited latitude for independent judgment.
Skills &petencies
21. Strong verbal and writtenmunication skills across all levels of the organisation.
22. Ability to manage multiple projects of varying size andplexity.
23. Familiarity with office equipment and inventory control procedures.
24. Ability to build effective working relationships with employees, clients, and external partners.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
#4729182 - Suzanne Haynes