Events Administrator
Location: Birmingham
Hours: Full-time, 35 hours per week
Contract: Temporary to Permanent
Salary: £25,590 – £27,793 per annum (hourly equivalent: £14.60 – £15.27)
Working Pattern: Hybrid – 3 days in the office, 2 days remote
Start: ASAP to 29 January 2027
Are you a highly organised and proactive administrator with a passion for events? We are looking for an Events Administrator to join a reputable and well-respected national professional membership body, supporting the Events Managers and Deputy Head of International, and Divisions.
This is a fantastic opportunity to play a key role in the smooth delivery of a diverse range of events across the UK and internationally. From behind-the-scenes planning to on-the-day coordination, you will provide essential support to ensure every event runs seamlessly — whether online or in person.
Key Responsibilities:
Provide administrative support to the Events Managers across all aspects of event coordination
Act as the first point of contact for event-related enquiries, delivering helpful and timely responses
Manage event communications, including speaker invitations, confirmations, and reminders
Monitor shared inboxes, respond to queries, and ensure records are accurately maintained
Process delegate and speaker registrations, payments, and refunds using the organisation’s database
Design and distribute marketing communications and promotional emails
Promote events via the organisation’s social media platforms
Prepare event materials such as delegate packs, name badges, printed documents, and attendance lists
Attend and support live events, offering on-site assistance to delegates, speakers, organisers, and committee members
Compile and present post-event reports using data collected from the organisation’s systems
Assist committees and clinical organisers with event-related administration
Create and maintain event webpages, ensuring content is clear, current, and engaging
Support the delivery of online events by managing technical production, including camera and microphone control
Conduct pre-event technical checks with speakers to ensure a smooth event experience
Provide technical support to online attendees to help them access and participate in events
Be willing and able to travel across England and stay overnight when required
About You:
You’ll be confident in managing competing priorities, with a professional and composed approach. Your communication skills will allow you to interact effectively with a variety of stakeholders, and your strong attention to detail will ensure accuracy across all aspects of your work. You’ll have:
Experience in an administrative or events-based role
Strong IT skills, including confidence using databases, email marketing tools, and social media
A proactive, flexible, and team-oriented mindset
Familiarity with virtual event platforms such as Zoom or Microsoft Teams (desirable)Submit your CV for immediate review